Job description
About us: Navaide: Catalysts for a Stronger Tomorrow
At Navaide, we exist to empower organizations to evolve and adapt in a rapidly changing world. By combining human ingenuity with transformative technology, we develop innovative solutions that drive progress for the people and systems that strengthen our nation. Our mission is rooted in agility, scalability, and a commitment to exceeding expectations, ensuring impactful results for our clients and communities.
Position Overview:
We are seeking a detail-oriented and experienced Senior Accountant to lead payroll accounting, payroll-related reconciliations, state tax compliance activities, and support billing and month-end close processes. This role plays a critical part in ensuring accurate payroll accounting, timely tax filings, and a smooth and accurate month-end close through the preparation of journal entries and thorough balance sheet and account reconciliations. The ideal candidate brings strong technical accounting expertise, deep payroll knowledge, and a proactive approach to compliance and continuous process improvement. Ideal candidate aligns with our Vision, Mission, and Core Principles and thrives in a fast-paced and evolving environment. The ideal candidate is proactive, committed to operational excellence, and excited to support financial systems that enable mission-critical work across our Department of Defense programs.
Duties & Responsibilities:
- Oversee payroll accounting activities, ensuring payroll entries are accurate and properly recorded in the general ledger.
- Prepare and post payroll-related journal entries and perform detailed reconciliations for labor, wages, benefits, payroll taxes, and associated accruals as part of the month-end close.
- Partner with HR and payroll providers to resolve payroll discrepancies and timing differences.
- Support payroll and payroll-related audits, including 401(k) and benefit plan audits, by preparing reconciliations, schedules, and documentation while ensuring strong internal controls.
- Ensure compliance with multi-state payroll and employment tax regulations.
- Review and reconcile state and local payroll tax filings, payments, and notices.
- Assist with new state registrations, agency correspondence, and compliance research.
- Support year-end payroll processes, including W-2 and related filings.
- Own month-end close activities, including posting journal entries for prepaids, fixed assets and depreciation, and performing thorough balance sheet and P&L reconciliations in the general ledger.
- Investigate and resolve variances, ensuring compliance with GAAP and internal policies.
- Support client invoicing by preparing, reviewing, and submitting accurate invoices in a timely manner, collaborating with cross-functional teams to ensure alignment with contracts, billing schedules, and collections support.
- Support cash flow forecasting by monitoring payroll, billing, and other working capital drivers and analyzing variances to forecast.
- Identify opportunities to improve accounting processes, controls, and documentation.
- Support internal and external audits by compiling documentation and providing explanations as needed.
- Ability to work autonomously and manage time effectively, with team-oriented mindset.
Req uired Qualifications:
- Bachelor’s degree in accounting, finance, or related field
- 4+ years of progressive accounting experience, with strong payroll accounting exposure
- Hands-on experience with payroll reconciliations and multi-state payroll tax compliance
- Familiarity with payroll systems (e.g., ADP, Workday, Paychex)
- Strong knowledge of GAAP and internal controls
- Demonstrated experience with monthly close, reconciliations, and reporting
- Strong in Microsoft Office Suite (Windows, Word, Excel, PowerPoint, etc.)
- Excellent organizational, analytical, problem-solving skills
- Strong written and verbal communication skills to effectively interact with vendors and internal stakeholders
- Ability to manage deadlines and multiple priorities
- U.S. citizenship
Preferred:
- Proficiency in Unanet GovCon ERP
- Federal Contractor experience
- Prior experience in small to mid-size professional services or consulting firm
Location: San Diego or DC (Hybrid role)
At Navaide, precision, compliance, and efficiency are core values. We are looking for a candidate with a high level of professionalism and discretion, with the ability to interact confidently with employees, vendors, leadership, and government partners. We are looking for an applicant who is comfortable learning new systems, optimizing workflows, and leveraging automation tools to streamline accounting processes. If you are a dedicated finance professional looking to contribute to a dynamic and growing company, we encourage you to apply for this position.
