Job Description
The Office & Global Engagement Manager plays a central role in ensuring an exceptional employee experience across our London office and global locations. This hybrid role combines hands-on office management for our London office, as well as managing engagement initiatives across our global workforce such as: Corporate Social Responsibility (CSR), DE&I, and culture-building responsibilities. The successful candidate will create an efficient, welcoming, and well-run office environment while driving initiatives that connect, inspire, and engage employees across all our global offices.
As a key member of a small, collaborative team, this role offers significant variety and impact during an exciting period of company growth.
What you’ll be doing
Daily Operations & Facilities
- Manage the day-to-day running of the London office, ensuring a smooth, efficient, and professional environment.
- Act as the main point of contact for the Building Management company, handling facilities issues, maintenance, and service coordination.
- Oversee meeting room booking systems and ensure spaces are well-maintained and fit for purpose.
- Manage office planning, desk layouts, and workspace optimisation.
Health & Safety
- Oversee Health & Safety, Fire Safety, and First Aid compliance for the London office.
- Maintain accurate documentation, conduct risk assessments, and coordinate relevant training.
Supplier & Budget Management
- Manage supplier relationships, negotiate contracts, and ensure cost-effective purchasing.
- Maintain office supplies, equipment, and services, ensuring stock levels and smooth daily operations.
Travel & Administration
- Support travel bookings queries that arise for internal and external staff via our travel platform Navan.
- Provide administrative support to the People, Finance, and IT teams as needed.
- Support the induction and onboarding of new employees, ensuring they have a seamless office experience from day one.
- Create and publish engaging posts to promote new starters during their first week, partnering with the People team to ensure consistent, welcoming communication across Slack & other internal channels.
- Create and publish the monthly company newsletter along with any ad hoc news throughout the month.
- Support the People team in promoting employee benefits in each of our locations.
- Support the annual Impact Report, collecting data, and key information.
Internal Engagement
- Work with managers across global offices to plan and deliver engagement activities, team lunches, and morale-boosting events throughout the year.
- Coordinate ongoing engagement activities, including weekly internal quizzes, Slack engagement prompts, and office-based initiatives.
- Partner with local office teams and the People team to strengthen regional culture while maintaining consistency across all locations.
Events
- Plan and deliver UK social events including the annual Summer and Christmas parties, owning budget, logistics, vendor management, and employee communication.
- Support global offices with ideas, and best practice for events and engagement initiatives.
Corporate Social Responsibility (CSR)
- Lead global CSR groups and drive the company’s charitable, community.
- Organise global volunteer days, managing relationships with charities and community partners.
- Develop and promote fundraising campaigns across all offices.
- Work closely with the Marketing team to highlight pro-bono initiatives, charitable giving, and CSR stories throughout the year.
Diversity, Equity & Inclusion (DE&I)
- Support the People team in delivering DE&I programmes and awareness initiatives.
- Assist with cultural observances, awareness campaigns, and DE&I ad hoc projects.
What we’re looking for in you
- Corporate Social Responsibility (CSR).
- Lead global CSR groups and drive the company’s charitable community.
- Organise global volunteer days, managing relationships with charities and community partners.
- Develop and promote fundraising campaigns across all offices.
- Work closely with the Marketing team to highlight pro-bono initiatives, charitable giving, and CSR stories throughout the year.
- Diversity, Equity & Inclusion (DE&I)
- Support the People team in delivering DE&I programmes and awareness initiatives.
- Assist with cultural observances, awareness campaigns, and DE&I ad hoc projects.
Working for Opus 2
Opus 2 is a global leader in legal software and services, trusted partner of the world’s leading legal teams. All our achievements are underpinned by our unique culture where our people are our most valuable asset. Working at Opus 2, you’ll receive:
- Contributory pension plan.
- 26 days annual holidays, flexible working, and length of service entitlement.
- Health Insurance.
- Loyalty Share Scheme.
- Enhanced Maternity and Paternity.
- Employee Assistance Programme.
- Electric Vehicle Salary Sacrifice.
- Cycle to Work Scheme.
- Calm and Mindfulness sessions.
- A day of leave to volunteer for charity or dependent cover.
