Job Description
Admin Executive Assistant (Operations / Compliance / ITAD) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring an Admin Executive Assistant to support client onboarding, documentation, and internal coordination in a compliance-driven IT Asset Disposition (ITAD) environment.
This is a precision-critical role — small errors can create downstream operational or financial risk.
You will act as the control layer across operations, ensuring everything is accurate, documented, and completed without gaps.
This role is ideal for someone who:
- Notices inconsistencies instantly
- Works with structure and discipline
- Follows through until tasks are fully complete
What You’ll Own
Administrative Coordination & Scheduling (Core)
- Manage calendars, scheduling, and internal coordination workflows
- Align communication across leadership, clients, and internal teams
- Anticipate needs to protect leadership bandwidth
- Ensure tasks move forward without delays or missed steps
Documentation & Compliance Support
Maintain audit-ready documentation across systems
Support compliance-sensitive workflows within ITAD operations
Ensure all records are:
- Accurate
- Complete
- Properly stored
Work within structured systems like:
- Google Workspace
- Slack
- CRM platforms (e.g., Salesforce)
Operational Tracking & Quality Control
Track:
- Client onboarding progress
- Internal updates
- Process changes
Identify inconsistencies in:
- Data
- Dates
- Documentation
- Scheduling
Validate all key details (names, numbers, records) before execution
Systems & Records Management
Maintain clean, structured systems across tools
Ensure documentation is:
- Organized
- Searchable
- Accessible
Keep long-term records consistent and reliable
What Makes You a Strong Fit
- You are extremely detail-oriented (nothing slips)
- You think ahead and prevent problems before they happen
- You work independently with minimal supervision
- You understand how small admin errors can impact operations
- You are disciplined with documentation and follow-through
Required Experience & Skills
3+ years in:
- Executive Assistant
- Administrative Assistant
- Virtual Assistant roles
Strong experience with:
- Google Workspace
- Slack
- CRM systems (e.g., Salesforce)
Exceptional attention to detail and accuracy
Strong written and verbal English communication
Ability to work independently and solve problems
High level of professionalism and confidentiality
Core Competencies
- Structured, process-driven mindset
- Strong problem-solving ability
- Clear and confident communicator
- Organized and disciplined execution style
- Adaptable across multiple responsibilities
Key Metrics (KPIs)
- 100% audit-ready documentation
- Zero critical errors in records or coordination
- Tasks completed on time without follow-up
- Reduced operational issues through proactive checks
- Smooth client onboarding and internal coordination
- Leadership time saved through proactive support
Why This Role Stands Out
High ownership and trust from leadership
Direct impact on compliance and operational quality
Exposure to structured, process-driven environments
Growth path into:
- Operations Manager
- Compliance Coordinator
- Executive Operations Lead
Apply Now
If you:
- Are detail-obsessed
- Catch mistakes others miss
- Take full ownership of execution
This role is a strong fit.
