Job Description
🤖 AI Automation Specialist (Zapier, APIs, ChatGPT & Workflow Automation) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
🚀 About the Role
At Pavago, one of our clients is hiring an AI Automation Specialist to design, build, and deploy scalable AI-powered workflows that reduce manual work and improve operational efficiency across the business.
This is not a theory, strategy, or research role.
You will be responsible for:
- building real automations
- integrating systems and APIs
- deploying workflows used in day-to-day operations
- improving operational speed, accuracy, and scalability
This role is ideal for someone who has actually built end-to-end automations and understands how to connect:
- systems
- workflows
- APIs
- AI tools
- business operations
If you think in systems, automation, and operational efficiency — this role is a strong fit.
🔥 What You’ll Own
Process Analysis & Automation Design
Analyze operational workflows and identify automation opportunities
Design systems that:
- reduce manual effort
- improve operational accuracy
- increase execution speed
Translate business requirements into scalable automation workflows
Recommend automation improvements proactively
AI & Workflow Automation Development
Build automations using:
- Zapier
- Make
- n8n
- Power Automate
Integrate AI tools such as:
- ChatGPT / OpenAI
- Claude / Anthropic
- Gemini / Google AI
Automate workflows across:
- operations
- customer support
- marketing
- HR
- reporting
- internal coordination
APIs, Integrations & Technical Execution
Connect systems using:
- APIs
- webhooks
- third-party integrations
Ensure reliable data flow across multiple platforms
Troubleshoot and resolve workflow or integration issues quickly
Build scalable, maintainable automation systems
Optimization & Performance Improvement
Monitor workflow reliability, speed, and uptime
Improve:
- scalability
- automation logic
- output accuracy
- operational efficiency
Continuously optimize workflows based on usage and results
Identify opportunities to eliminate repetitive operational work
Documentation & Operational Visibility
Document automation workflows clearly including:
- triggers
- logic
- integrations
- outputs
- dependencies
Maintain structured SOPs and operational documentation
Provide visibility into:
- automated workflows
- operational impact
- efficiency improvements
Cross-Team Collaboration
- Work closely with non-technical teams to gather workflow requirements
- Translate operational ideas into working automation systems
- Explain automation logic clearly to stakeholders
- Recommend scalable process improvements proactively
📊 What Success Looks Like
- Manual workflows are replaced with scalable automation systems
- Automations run reliably with minimal downtime or intervention
- Operational speed and efficiency improve measurably
- Systems remain organized, documented, and maintainable
- Teams save time through automation and AI-driven workflows
- Leadership has visibility into automation impact and operational gains
🧠 What Makes You a Strong Fit
You’ve built real automations end-to-end
You think in:
- systems
- workflows
- scalability
- efficiency
You’re technical enough to build integrations independently
You communicate technical concepts clearly to non-technical teams
You enjoy solving operational inefficiencies
You move quickly, iterate fast, and improve systems continuously
✅ Must-Have Requirements
Experience
Proven experience in:
- workflow automation
- process optimization
- automation system design
- AI workflow implementation
Technical Skills
Hands-on experience with:
- Zapier
- Make
- n8n
- Power Automate
Experience integrating AI tools and APIs including:
- OpenAI
- Anthropic
- Google AI
Strong understanding of:
- APIs
- webhooks
- data structures
- automation logic
Strong analytical and troubleshooting skills
Communication & Documentation
- Excellent written and verbal English communication skills
- Strong documentation and process-writing ability
- Ability to explain automation workflows clearly to stakeholders
⭐ Nice to Have
Programming experience in:
- Python
- JavaScript
Experience with:
- Google Sheets
- Airtable
- Notion
Familiarity with:
- HubSpot
- Salesforce
- ClickUp
- Slack
Knowledge of:
- prompt engineering
- AI workflow optimization
- RPA tools such as UiPath
🛠️ Tools You’ll Work With
- Google Workspace
- Zapier / Make / n8n / Power Automate
- OpenAI / Anthropic / Google AI tools
- Slack
- Asana / ClickUp
- APIs & webhook integrations
📅 What a Typical Day Looks Like
- Identify automation opportunities across business workflows
- Build and deploy AI-powered automation systems
- Connect platforms and tools using APIs and integrations
- Debug and optimize workflows for reliability and scalability
- Document automation logic and operational processes
- Collaborate with teams on workflow improvements and implementation
In short:
You replace repetitive manual work with scalable, reliable automation systems powered by AI and integrations.
📈 Key Metrics for Success (KPIs)
- Number of workflows and processes automated
- Reduction in manual operational workload
- Workflow uptime and automation reliability
- Speed and quality of implementation
- Accuracy of automation outputs
- Operational efficiency improvements
- Quality and completeness of documentation
🌟 Why This Role Stands Out
Direct impact on operational efficiency and scalability
Work at the intersection of AI, automation, and operations
High ownership with real implementation responsibility
Opportunity to build systems used daily across the business
Exposure to cutting-edge AI and automation tools
Strong growth opportunities in:
- AI Operations
- Automation Engineering
- Systems Operations
- Technical Operations
- AI Workflow Architecture
🧪 Interview Process
- Initial Phone Screen
- Video Interview
- Practical Automation Assessment
- Client Interview
- Offer & Onboarding
👉 Apply Now
If you:
- build automations that actually work
- think in systems and operational efficiency
- enjoy connecting tools and workflows
- love eliminating repetitive manual work
this is a strong opportunity to build real AI-powered operational systems with measurable business impact.
