Contracts Administrator

Job Description

📑 Contracts Administrator (Contract Lifecycle Management & Legal Operations)

Full-Time | Remote | U.S. Client Business Hours

🚀 About the Role

We’re hiring a highly organized and detail-driven Contracts Administrator to manage the full contract lifecycle — from intake and drafting through execution, storage, renewals, compliance tracking, and reporting.

This role is ideal for someone who:

• Thrives in structured, process-heavy environments
• Has a sharp eye for legal and commercial details
• Enjoys coordinating across multiple departments
• Can manage high-volume agreements without losing accuracy
• Understands how strong contract operations reduce business risk

You’ll work closely with:

✅ Legal

✅ Procurement

✅ Finance

✅ Sales

✅ Security & Compliance

✅ Executive stakeholders

to ensure contracts move efficiently while maintaining compliance, governance, and audit readiness.

📋 What You’ll Own

Contract Intake & Workflow Management

• Manage standardized intake for:

  • NDAs
  • MSAs
  • SOWs
  • DPAs
  • vendor agreements
  • amendments
  • renewals

• Route contracts through the correct approval workflows

• Set and manage SLA expectations for execution timelines

• Ensure requests contain:

  • complete business details
  • pricing information
  • compliance requirements
  • counterparties and jurisdiction data

Drafting, Review & Redlining

• Draft and format agreements using approved templates and clause libraries

• Redline agreements using:

  • Microsoft Word Track Changes
  • legal playbooks
  • fallback language guidance

• Identify and escalate non-standard terms involving:

  • indemnification
  • limitation of liability
  • IP ownership
  • data privacy/security
  • termination rights
  • SLAs

• Maintain deviations logs documenting:

  • changes
  • approvals
  • rationale

Approvals & Governance

• Coordinate approvals across:

  • Legal
  • Finance
  • Procurement
  • InfoSec
  • Privacy
  • Leadership

• Verify:

  • pricing alignment
  • budget approvals
  • vendor onboarding documentation
  • compliance requirements

• Ensure all contracts follow internal governance policies and approval matrices

Execution & Repository Management

• Manage e-signature workflows through:

  • DocuSign
  • Adobe Sign

• Verify:

  • signer authority
  • signature blocks
  • fully executed copies

• Maintain contract repositories and CLM systems including:

  • Ironclad
  • Icertis
  • Agiloft
  • ContractWorks
  • Conga
  • SharePoint

• Ensure metadata accuracy for:

  • contract value
  • renewal dates
  • notice periods
  • jurisdictions
  • data processing requirements

Renewals, Obligations & Compliance

• Track:

  • renewals
  • auto-renewal clauses
  • notice windows
  • deliverable obligations
  • pricing escalators

• Maintain proactive reminder systems to avoid missed deadlines

• Ensure compliance with:

  • GDPR
  • CCPA
  • HIPAA
  • PCI-DSS
  • internal controls

• Keep contracts audit-ready with complete approval and signature trails

Reporting & Process Improvement

• Deliver dashboards and reporting on:

  • contract cycle time
  • SLA adherence
  • standard-term usage
  • renewal pipelines
  • clause deviations

• Improve:

  • template governance
  • clause libraries
  • workflow automation
  • CLM processes

• Support scalable legal operations and self-service contracting workflows

🔥 What We’re Looking For

Core Requirements

• 2+ years of:

  • contracts administration
  • legal operations
  • procurement operations
  • contract lifecycle management experience

• Hands-on experience with:

  • CLM systems
  • contract repositories
  • e-signature workflows

• Strong proficiency with:

  • Microsoft Word Track Changes
  • Excel / Google Sheets
  • PDF editing tools

• Strong understanding of:

  • indemnity
  • limitation of liability
  • confidentiality
  • IP ownership
  • DPAs
  • SLAs

• Excellent organizational and communication skills

⭐ Nice to Have

• Experience in:

  • SaaS
  • technology
  • healthcare
  • finance
  • regulated industries

• Familiarity with:

  • vendor risk management
  • procurement workflows
  • security questionnaires

• Experience managing:

  • clause libraries
  • template governance
  • legal playbooks

• Exposure to:

  • GDPR
  • HIPAA
  • PCI-DSS
  • SOX compliance

📅 What a Typical Day Looks Like

• Intake and route new contract requests
• Draft, review, and redline agreements
• Coordinate approvals across departments
• Manage DocuSign workflows and finalize execution
• Maintain CLM records and metadata accuracy
• Track renewals and obligation deadlines
• Publish reporting dashboards and contract metrics
• Improve workflows and automate repetitive processes

In short:

You ensure contracts are accurate, compliant, approved quickly, properly stored, and proactively managed throughout their lifecycle.

📊 Success Looks Like

• Contracts executed within SLA timelines
• Zero missed renewal or notice deadlines
• Fully organized, searchable, audit-ready repositories
• Reduced contract cycle times and fewer deviations
• Strong stakeholder confidence in legal operations processes
• High metadata accuracy and workflow consistency

🌍 Why This Role Stands Out

• High-impact operational role supporting core business functions

• Strong exposure to:

  • Legal
  • Finance
  • Procurement
  • Executive Operations

• Opportunity to build scalable contract operations processes

• Remote flexibility with structured workflows

• Career growth into:

  • Legal Operations Manager
  • Procurement Operations
  • Commercial Operations
  • Contract Management Leadership

🧪 Interview Process

• Initial Phone Screen

• Video Interview with Pavago Recruiter

• Practical Task:

  • NDA redlining exercise
  • contract tracker creation

• Client Interview

• Offer & Background Verification

👉 Apply Now

If you:

• Love structure, organization, and process accuracy
• Enjoy managing contracts and operational workflows
• Thrive in detail-oriented environments
• Want to help organizations reduce legal and operational risk

This role is a strong fit for you.