Job Description
Job Title: Financial Operations & Accounting Specialist
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring a detail-oriented and execution-driven Financial Operations & Accounting Specialist to manage financial records, reconciliations, and reporting across multiple entities.
This is a hands-on role for someone who thrives in structured environments, enjoys working with data, and takes ownership of financial accuracy and operational consistency.
This role is not limited to basic bookkeeping — it requires strong analytical thinking, problem-solving, and the ability to manage multi-entity financial workflows with precision.
What You’ll Own
Financial Records & Reconciliation
- Maintain and reconcile financial records across multiple entities.
- Ensure accuracy and completeness of transactions in accounting systems.
- Identify discrepancies and resolve issues proactively.
Reporting & Data Management
- Prepare monthly financial reports and summaries.
- Maintain and update financial tracking systems in Google Sheets.
- Ensure data consistency across systems and reports.
Expense & Transaction Tracking
- Track property-level expenses, capital expenditures (CapEx), and interest.
- Maintain organized and accurate financial documentation.
- Ensure proper categorization and recording of all financial activity.
Issue Identification & Resolution
- Review financial data to identify errors or inconsistencies.
- Investigate discrepancies and recommend corrective actions.
- Maintain high accuracy in all financial records.
Vendor & Bank Coordination
- Conduct light follow-ups with banks and vendors for verification.
- Ensure all financial data aligns with external records.
- Support resolution of transaction-related issues.
Process Improvement & Documentation
- Identify inefficiencies in financial workflows.
- Improve systems, trackers, and documentation.
- Build structured processes for ongoing financial operations.
Must-Have Experience & Skills
Non-Negotiables
- Experience in accounting, bookkeeping, or financial operations.
- Hands-on experience with QuickBooks (multi-entity experience preferred).
- Advanced proficiency in Google Sheets (complex trackers, formulas).
- Strong attention to detail with the ability to spot discrepancies quickly.
- Strong analytical and problem-solving skills.
- Ability to work independently with minimal supervision.
- Clear and professional English communication skills.
Nice-to-Haves
- Experience working with multi-entity or property-based businesses.
- Familiarity with CapEx tracking and financial reporting.
- Experience with tools such as Google Drive, Slack, and email-based workflows.
- Exposure to process improvement or system optimization work.
Key Metrics for Success
- Accuracy of financial records and reconciliations.
- Timeliness of monthly reporting.
- Number of discrepancies identified and resolved.
- Clean and organized financial tracking systems.
- Process improvements implemented over time.
- Leadership confidence in financial data reliability.
Interview Process
- Initial Screening Call
- Recruiter Interview
- Final Interview
- Offer & Onboarding
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