Job Description
Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)
About the Role
We’re hiring a Payroll Accountant to manage end-to-end payroll processing, tax compliance, and payroll accounting for client organizations.
In this role, you’ll ensure employees are paid accurately and on time, payroll records are compliant and audit-ready, and payroll data is properly integrated into accounting systems.
If you have experience with U.S. payroll, payroll systems like ADP or Gusto, and account reconciliations, this role is for you.
Responsibilities
Payroll Processing
Process bi-weekly, semi-monthly, or monthly payrolls (50–500 employees)
Validate time entries, overtime, bonuses, and deductions
Run payroll using systems such as:
- ADP
- Paychex
- Gusto
- QuickBooks Payroll
- BambooHR
Journal Entries & Reconciliations
- Post payroll transactions into QuickBooks, NetSuite, or Xero
- Reconcile payroll clearing accounts and bank statements
- Record benefits, deductions, and employer contributions accurately
Tax & Compliance
Prepare and file payroll taxes (federal, state, local)
Submit required forms:
- 941, W-2, 1099, and state equivalents
Stay updated on U.S. payroll regulations and compliance requirements
Benefits Administration
- Reconcile healthcare, retirement, and benefits contributions
- Ensure payroll deductions align with employee elections and policies
Employee Support
- Respond to employee inquiries (pay stubs, tax withholding, direct deposits)
- Support onboarding payroll setup for new hires
Reporting & Analysis
- Generate payroll reports and headcount summaries
- Support audits with detailed payroll documentation
- Provide variance analysis vs. payroll budget
Process Improvement
- Improve workflows using Excel, integrations, or automation tools
- Document and maintain payroll SOPs for consistency and compliance
Requirements
2+ years of experience in payroll processing
Hands-on experience with at least one payroll system:
- ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR
Intermediate proficiency in:
- Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations)
Strong knowledge of U.S. payroll taxes and compliance
High attention to detail and accuracy
Ability to manage deadlines and resolve discrepancies quickly
Comfortable working remote aligned with U.S. time zones
Nice to Have
- Certified Payroll Professional ( CPP) or Fundamental Payroll Certification ( FPC)
- Experience with multi-state or international payroll
- Experience reconciling payroll with accounting systems
- Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)
Tools & Tech
- ADP / Paychex / Gusto / QuickBooks Payroll / BambooHR
- QuickBooks / NetSuite / Xero
- Excel / Google Sheets
- Payroll and HRIS systems
Why Join
- Manage end-to-end payroll operations with real ownership
- Work in a detail-driven, compliance-focused environment
- Opportunity to improve and scale payroll systems and processes
- Gain exposure to multi-entity and multi-state payroll operations
- Fully remote role with flexible scheduling aligned to U.S. clients
What Success Looks Like
- 100% on-time payroll processing
- Less than 1% payroll error rate
- All tax filings completed before deadlines
- Payroll discrepancies resolved within 2 business days
- Clean, audit-ready payroll records and documentation
Apply Now
If you’re a Payroll Accountant who can manage payroll accuracy, compliance, and reporting, we’d love to hear from you.
Apply now and ensure smooth, compliant payroll operations across organizations.
