Job Description
Project Coordinator (Remote | Project Management, Operations, Client Coordination)
Position Type: Full-Time, Remote
Working Hours: Flexible (Aligned with U.S. client collaboration)
About the Role
We’re hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.
This is a high-execution role focused on:
- Tracking timelines
- Coordinating teams
- Managing communication
- Ensuring deliverables are completed on time
You’ll act as the operational backbone of projects, ensuring nothing slips through the cracks.
What You’ll Own
Project Coordination & Execution
- Track project timelines, deliverables, and dependencies
- Ensure tasks are completed on time across teams
- Maintain clear visibility into project status
- Support smooth execution from start to finish
Stakeholder Communication
Act as the central communication hub between:
- Clients
- Internal teams
- Project managers
Provide regular updates and ensure alignment
Follow up consistently to keep projects moving
Project Tracking & Documentation
Maintain project plans, timelines, and trackers
Document:
- Meeting notes
- Status updates
- Action items
Use tools like:
- Asana
- Trello
- Monday.com
Meetings & Coordination
- Schedule and coordinate project meetings
- Prepare agendas and ensure clarity on objectives
- Track follow-ups and action items after meetings
Risk & Issue Management
- Identify delays, risks, or blockers early
- Flag issues proactively to project managers
- Help coordinate solutions across teams
Resource & Budget Support
- Assist with resource allocation across projects
- Track project expenses vs. budget
- Support project managers with planning and reporting
Reporting & Visibility
Prepare project status reports for stakeholders
Provide clear updates on:
- Progress
- Risks
- Deliverables
Support presentations and reporting materials
What Makes You a Strong Fit
- You are highly organized and detail-oriented
- You follow up until things are completed
- You can manage multiple projects without losing clarity
- You communicate clearly and proactively
- You anticipate problems before they escalate
Required Experience & Skills
2+ years in:
- Project coordination
- Project management support
- Operations roles
Experience with project tools like:
- Asana
- Trello
- Monday.com
Strong proficiency in:
- Google Workspace or Microsoft Office
Experience with:
- Project documentation
- Reporting and tracking
Excellent communication and coordination skills
Nice to Have
- Exposure to project management methodologies (Agile, Scrum, Waterfall)
- Experience working with remote or distributed teams
- Background supporting client-facing projects
- Experience managing multiple stakeholders simultaneously
What a Typical Day Looks Like
- Review project trackers and update timelines
- Follow up with team members on pending tasks
- Coordinate meetings and document key outcomes
- Identify risks and escalate when needed
- Update stakeholders on progress
- Support reporting and project documentation
In short:
You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.
Key Metrics (KPIs)
- On-time completion of project deliverables
- Accuracy of project tracking and documentation
- Timeliness of follow-ups and updates
- Reduction in missed deadlines or execution gaps
- Stakeholder satisfaction and communication quality
Why This Role Stands Out
- High ownership across multiple projects
- Exposure to cross-functional teams and client work
- Clear path into Project Manager roles
- Opportunity to build strong operational systems
- Remote flexibility with structured workflows
Interview Process
- Initial Screening Call
- Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you:
- Are organized and execution-focused
- Enjoy coordinating teams and timelines
- Thrive in fast-paced environments
This role is a strong fit.
