Job Description
Real Estate Specialist (Transaction Coordinator, MLS, DocuSign – Remote, U.S. Hours)
About the Role
We’re hiring a Real Estate Specialist to manage transaction coordination, listings, and compliance from contract to closing.
You’ll support agents, brokers, and clients by keeping transactions organized, compliant, and on track. This role is ideal for someone experienced in MLS, real estate transactions, and documentation workflows.
If you’re detail-oriented, organized, and comfortable managing multiple deals at once — this role is for you.
Responsibilities
Transaction Coordination
- Manage 5–15 active real estate transactions from accepted offer to closing
- Maintain checklists, timelines, and transaction files
- Coordinate with escrow, title, lenders, inspectors, and appraisers
- Track deadlines and ensure all milestones are met
Listing & Marketing Support
- Input and manage listings on MLS platforms
- Syndicate listings across Zillow, Realtor.com, Apartments.com, and other platforms
- Create marketing materials (flyers, brochures, social posts, open house assets)
- Track listing performance and report results to agents
Compliance & Documentation
- Ensure all contracts, disclosures, and addenda are complete and signed
- Maintain compliance with state regulations, brokerage policies, and MLS requirements
- Keep files organized, accurate, and audit-ready
Client Communication
- Provide regular updates to buyers, sellers, and agents
- Schedule showings, inspections, and appraisals
- Respond to inquiries in a timely and professional manner
Reporting & Administration
- Prepare pipeline and transaction reports
- Track contingency deadlines, closing dates, and commissions
- Support brokers with compliance audits and back-office operations
Requirements
2+ years of experience in real estate support, transaction coordination, or brokerage operations
Proficiency with:
- MLS platforms
- DocuSign
- Transaction systems (Dotloop, Skyslope, Brokermint, or similar)
Strong skills in Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word)
Familiarity with real estate compliance requirements
Ability to manage multiple transactions in a deadline-driven environment
Strong communication and organizational skills
Comfortable working remote during U.S. business hours
Nice to Have
- Licensed real estate agent or certified transaction coordinator
- Experience managing 10+ concurrent transactions
- Experience with residential and commercial deals
- Basic design or marketing skills ( Canva, InDesign)
Tools & Tech
- MLS platforms
- DocuSign
- Dotloop / Skyslope / Brokermint
- Google Workspace / Microsoft Office
- Canva / design tools
Why Join
- Play a key role in real estate transactions from listing to closing
- Work in a high-volume, structured environment
- Collaborate with agents, brokers, and clients across multiple deals
- Opportunity to strengthen transaction coordination and compliance expertise
- Fully remote role with consistent workflow and impact
What Success Looks Like
- Zero missed contingency or closing deadlines
- 100% compliance across transaction files
- Strong communication with clients and agents
- Timely delivery of marketing and listing updates
- Smooth, efficient transaction closings
Apply Now
If you’re a Real Estate Specialist who excels in transaction coordination, compliance, and organization, we’d love to hear from you.
Apply now and help ensure every deal closes smoothly and efficiently.
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