Sales Assistant

Job Description

Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team by managing:

• CRM updates
• Scheduling and calendar coordination
• Follow-ups
• Proposal preparation
• Reporting
• Day-to-day sales operations

This is not a direct selling role.

Instead, you’ll play a critical role in helping the sales team:

• Stay organized
• Move deals forward
• Maintain clean pipeline data
• Coordinate communication efficiently
• Improve operational execution

If you enjoy organization, sales operations, coordination, CRM management, and supporting high-performing teams, this role is a strong fit.

What You’ll Own

CRM Management & Sales Operations

• Maintain accurate CRM records within:

  • Salesforce
  • HubSpot
  • Zoho CRM
  • Pipedrive

• Update:

  • Leads
  • Contacts
  • Opportunities
  • Pipeline stages
  • Activity notes

• Remove duplicate records and maintain CRM hygiene

• Ensure pipeline visibility and reporting accuracy

• Support overall sales operations and workflow organization

Scheduling & Sales Coordination

• Schedule:

  • Sales calls
  • Product demos
  • Follow-up meetings
  • Internal meetings

• Coordinate across multiple time zones using:

  • Google Calendar
  • Outlook
  • Calendly

• Manage scheduling logistics and confirmations

• Ensure sales representatives are prepared with:

  • Meeting context
  • Supporting materials
  • Agendas

• Organize follow-ups and internal coordination activities

Proposal & Document Support

• Prepare, format, and proofread:

  • Proposals
  • Quotes
  • Sales presentations
  • Client-facing documents

• Support RFP and RFI responses using templates and approved materials

• Create polished sales assets using:

  • Google Slides
  • PowerPoint
  • Canva

• Maintain organized document structures and version control

Reporting & Pipeline Tracking

• Generate:

  • Weekly sales reports
  • Pipeline dashboards
  • KPI tracking updates

• Track:

  • Pipeline activity
  • Conversion metrics
  • Sales performance indicators

• Ensure leadership has clear visibility into sales operations and reporting

Communication & Follow-Ups

• Draft professional:

  • Follow-up emails
  • Meeting summaries
  • Reminder communications
  • Next-step updates

• Support inbound lead coordination and routing

• Maintain responsive and organized communication across teams and prospects

Cross-Functional Coordination

• Collaborate with:

  • Sales teams
  • Marketing teams
  • Operations teams
  • Finance teams
  • Leadership stakeholders

• Track internal handoffs and task ownership

• Help prevent operational delays and communication gaps

• Ensure workflows continue moving smoothly across departments

Required Experience & Skills

Core Requirements

• 1–2 years of experience in:

  • Sales support
  • Administrative support
  • Operations coordination
  • Sales operations

• Hands-on experience with at least one CRM platform:

  • Salesforce
  • HubSpot
  • Zoho CRM
  • Pipedrive

• Strong scheduling and calendar management skills

• Proficiency with:

  • Google Workspace
  • Microsoft Office

• Strong written English communication skills

• Highly organized with exceptional attention to detail

Preferred Qualifications

• Experience preparing:

  • Proposals
  • Presentations
  • Sales decks

• Exposure to:

  • SDR workflows
  • BDR teams
  • Sales pipeline management

• Experience in:

  • B2B SaaS
  • Recruiting
  • Marketing agencies
  • Professional services

• Basic reporting and Excel skills, including:

  • Pivot tables
  • Dashboards
  • Tracking reports

What Makes You a Strong Fit

• Highly organized and detail-oriented
• Proactive with follow-through and task ownership
• Enjoy supporting sales and operational workflows
• Strong written and verbal communication skills
• Able to manage multiple priorities without sacrificing accuracy
• Thrive in structured, fast-paced environments

What a Typical Day Looks Like

• Update CRM records and maintain pipeline accuracy
• Schedule meetings and coordinate calendars
• Prepare proposals and sales documents
• Generate reports and sales updates
• Send follow-up communications and reminders
• Coordinate with internal teams to keep deals moving efficiently

In short: You help keep the sales engine organized, efficient, and operationally aligned so sales teams can focus on building relationships and closing deals.

Key Metrics for Success (KPIs)

• CRM accuracy and pipeline cleanliness
• On-time scheduling and coordination
• Accurate sales proposals and documentation
• Reporting accuracy and consistency
• Responsiveness and operational reliability
• Positive feedback from sales leadership and team members

Why This Role Stands Out

• High-impact role supporting revenue generation and sales operations

• Exposure to modern CRM systems and sales workflows

• Opportunity to grow into:

  • Sales Operations
  • Revenue Operations
  • Account Management
  • Business Operations

• Collaborative and fast-paced remote environment

• Strong ownership and measurable operational impact

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (CRM Cleanup & Proposal Preparation Exercise)
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Enjoy keeping systems and workflows organized
• Are proactive with scheduling and communication
• Thrive supporting sales teams and operational execution
• Want to grow within sales operations and business support

this role is a strong fit for you.