Job Description
Job Title: Senior Marketing Coordinator
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)
About the Role
We’re hiring a highly organized and execution-driven Senior Marketing Coordinator to support day-to-day executive operations, marketing execution, content coordination, and program administration.
This is a hands-on, multi-functional role for someone who thrives in structured yet entrepreneurial environments, pays close attention to detail, and takes ownership of follow-through across executive support and marketing systems.
This role is not strategic marketing leadership — it is about consistent execution, organized implementation, and ensuring that marketing, content, communication, and administrative workflows run smoothly and correctly the first time.
What You’ll Own
Core Executive & Operational Support
- Support day-to-day administrative coordination.
- Manage calendar organization, scheduling, and communication workflows.
- Maintain structured project tracking sheets and ensure task follow-through.
- Proactively identify gaps in workflows and flag inefficiencies.
Marketing Execution & Social Media Management
- Create, design, schedule, and publish content across LinkedIn, Facebook, Instagram, and community groups.
- Manage engagement, direct messaging, and community interaction.
- Track engagement metrics and maintain organized performance reporting.
- Assist in monitoring and setting up advertising campaigns for programs and events.
Content Creation & Program Materials
- Edit and produce short-form video content and graphics aligned with brand messaging.
- Format and organize program documents (scripts, guides, workbooks, cheat sheets).
- Maintain consistency in branding and content presentation across platforms.
Email Marketing & CRM Management
- Build and manage email workflows using GoHighLevel.
- Execute outreach campaigns and follow-ups for prospects and participants.
- Maintain clean CRM records and accurate pipeline tracking.
Program & Membership Administration
- Organize digital program materials and manage updates.
- Track member progress and support participant communication.
- Troubleshoot minor technical issues within online platforms.
Research, Lead Generation & Digital Support
- Conduct research to build Ideal Client Profiles and prospect lists.
- Support lead generation initiatives and outreach campaigns.
- Assist with minor website updates and account setups.
- Compile reports and findings to support decision-making.
Communication & Administrative Coordination
- Maintain clear, professional written communication.
- Organize inbox management and prioritize urgent matters appropriately.
- Ensure documentation and shared files remain structured and accessible.
Must-Have Experience & Skills
- Proven experience in executive assistance, marketing coordination, or digital operations support.
- Experience supporting founders, coaches, or entrepreneurial businesses is preferred.
- High proficiency in Google Workspace (Docs, Sheets, Drive, Calendar).
- Experience using GoHighLevel CRM or similar marketing automation platforms.
- Proficiency in Canva and video editing tools (Veed, OpusClips, or similar).
- Strong understanding of LinkedIn, Facebook, and Instagram.
- Strong written English communication skills.
- Highly organized with strong multitasking ability in fast-moving environments.
- Self-motivated and capable of working independently with minimal supervision.
- High attention to detail with strong execution discipline.
Key Metrics for Success
- Consistent and timely social media content execution.
- Clean, organized, and up-to-date CRM and email workflows.
- High engagement and responsive community management.
- No missed follow-ups in lead or participant communication.
- Well-organized program materials and digital assets.
- Strong leadership confidence in operational reliability and support.
Interview Process
- Initial Screening Call
- Marketing & Systems-Focused Interview
- Practical Task (Content or Workflow Exercise)
- Final Interview
- Internal Review & Approval
- Offer & Onboarding
