Senior Marketing Coordinator

Job Description

Senior Marketing Coordinator (Executive Support, Social Media & CRM Operations) – Remote

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours (PST Required)

About the Role

At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, content coordination, and program administration in a fast-moving entrepreneurial environment.

This is not a strategic marketing leadership role.

This is a highly execution-focused position built for someone who thrives in structured but fast-paced environments and enjoys keeping systems, content, communication, and workflows organized and moving forward.

You’ll work closely with leadership across:

• Marketing operations
• Social media execution
• CRM management
• Content coordination
• Program administration
• Executive support

If you’re highly organized, proactive, detail-oriented, and strong at follow-through — this role is built for you.

What You’ll Own

Executive & Operational Coordination

• Support day-to-day executive and operational workflows

• Manage:

  • Calendars
  • Scheduling
  • Administrative coordination
  • Communication workflows

• Maintain organized task trackers and project management sheets

• Ensure deadlines, follow-ups, and operational details are completed accurately

• Identify workflow inefficiencies and proactively flag issues

Marketing Execution & Social Media Management

• Create, schedule, and publish content across:

  • LinkedIn
  • Facebook
  • Instagram
  • Community platforms

• Manage:

  • Engagement
  • Direct messages
  • Community interaction

• Monitor social media performance and maintain organized reporting

• Support setup and monitoring of:

  • Advertising campaigns
  • Program promotions
  • Event campaigns

Content Creation & Digital Assets

• Edit and produce:

  • Short-form videos
  • Social media graphics
  • Marketing assets

• Organize and format:

  • Workbooks
  • Guides
  • Scripts
  • Cheat sheets
  • Program materials

• Ensure brand consistency across all platforms and content

Email Marketing & CRM Operations

• Build and manage workflows in:

  • GoHighLevel (GHL)
  • CRM systems
  • Email automation tools

• Execute:

  • Outreach campaigns
  • Follow-up sequences
  • Participant communication

• Maintain clean CRM records and organized pipeline tracking

• Ensure no leads or participant follow-ups are missed

Program & Membership Administration

• Organize digital program materials and member resources
• Track participant progress and communication
• Support onboarding and administrative coordination
• Troubleshoot minor technical issues across online platforms

Research, Lead Generation & Digital Support

• Conduct research to build:

  • Ideal Client Profiles (ICPs)
  • Prospect lists
  • Lead generation data

• Support outbound outreach and marketing initiatives

• Assist with:

  • Minor website updates
  • Account setup
  • Reporting and documentation

What Success Looks Like

• Social media content is consistently published on time
• CRM records and email workflows remain clean and organized
• No missed follow-ups across leads or participant communication
• Program materials stay updated and professionally organized
• Leadership can rely on accurate execution and operational follow-through
• Community engagement and responsiveness remain high

What Makes You a Strong Fit

• Highly organized with exceptional attention to detail
• Strong executor who follows through consistently
• Comfortable balancing multiple workflows simultaneously
• Proactive and self-managed in remote environments
• Strong communicator with professional written English
• Calm and reliable in fast-moving entrepreneurial environments

Requirements (Must-Have)

Experience

• Proven experience in:

  • Executive assistance
  • Marketing coordination
  • Operations support
  • Digital marketing operations

• Experience supporting:

  • Founders
  • Coaches
  • Entrepreneurial businesses preferred

Core Skills

• High proficiency in:

  • Google Workspace (Docs, Sheets, Drive, Calendar)

• Experience using:

  • GoHighLevel (GHL)
  • CRM systems
  • Marketing automation platforms

• Proficiency in:

  • Canva
  • Veed
  • OpusClips
  • Video editing tools

• Strong understanding of:

  • LinkedIn
  • Facebook
  • Instagram
  • Community engagement workflows

• Excellent written English communication skills

• Strong multitasking and organizational abilities

Nice to Have

• Experience managing:

  • Online programs
  • Membership communities
  • Coaching businesses

• Familiarity with:

  • Email marketing
  • Lead generation systems
  • Funnel workflows

• Basic understanding of:

  • Paid ads
  • Landing pages
  • Website updates

What a Typical Day Looks Like

• Schedule and organize executive workflows
• Publish and manage social media content
• Respond to community messages and engagement
• Build and manage CRM/email workflows in GoHighLevel
• Organize program materials and digital assets
• Support outreach campaigns and lead tracking
• Edit short-form video and marketing content
• Maintain clean documentation and operational systems

In short: you keep marketing operations, executive coordination, content workflows, and communication systems running smoothly and efficiently.

Key Metrics (KPIs)

• Consistent and timely content execution
• CRM accuracy and pipeline organization
• Email workflow reliability and follow-through
• Community engagement responsiveness
• Organized digital assets and documentation
• Leadership confidence in operational execution and support

Why This Role Stands Out

• High-ownership role with direct impact on daily operations

• Opportunity to work closely with leadership and entrepreneurial businesses

• Strong exposure to:

  • Marketing operations
  • CRM systems
  • Content workflows
  • Community growth
  • Executive coordination

• Growth opportunities into:

  • Marketing Operations Manager
  • Executive Operations Lead
  • Program Manager
  • Digital Operations Manager

Interview Process

• Initial Screening Call
• Marketing & Systems-Focused Interview
• Practical Task (Content or Workflow Exercise)
• Final Interview
• Internal Review & Approval
• Offer & Onboarding

Apply Now

If you:

• Thrive in execution-focused environments
• Love keeping systems and workflows organized
• Enjoy supporting fast-moving businesses behind the scenes
• Take ownership of details, communication, and follow-through

This is a strong opportunity to grow across marketing operations, executive support, and digital coordination.