Job Description
Staff Accountant / Full Charge Bookkeeper (Law Firm)
About the Company
Savvital is a service-based organization dedicated to providing customized solutions and top-tier task delegation for small and medium-sized businesses. We partner with growing companies to streamline their operations, managing everything from administrative support to specialized financial workflows.We are currently seeking a highly skilled Staff Accountant / Full Charge Bookkeeper on behalf of one of our clients, a well-established, U.S.-based law firm.
Position Overview
The Staff Accountant / Full Charge Bookkeeper will independently manage the law firm’s day-to-day accounting operations, payroll coordination, billing, trust account management, and financial reporting.
The ideal candidate possesses deep expertise in QuickBooks Online, a strong command of legal accounting principles, and hands-on experience managing IOLTA trust accounts. You will ensure absolute financial compliance and accuracy while working directly with the firm’s attorneys and external CPA.
Key Responsibilities
Accounting, Bookkeeping & Financial Reporting
- Maintain precise, up-to-date financial records within QuickBooks Online.
- Record, categorize, and reconcile all bank accounts and credit card transactions.
- Prepare monthly financial statements, management reports, and general ledger reconciliations.
- Monitor accounts payable (AP) and accounts receivable (AR), investigating and resolving any financial discrepancies.
IOLTA Trust Account Management
- Manage and reconcile attorney trust accounts (IOLTA) in strict compliance with legal accounting regulations.
- Meticulously track client retainers, trust fund deposits, and trust disbursements.
- Prepare dedicated trust reports and regular reconciliations to safeguard compliance.
Payroll & HR Administration
- Calculate employee wages, bonuses, commissions, and incentive structures.
- Process payroll and direct deposits, coordinating closely with the third-party payroll provider (Sustainable HR).
- Support new employee onboarding and payroll profile setup.
Billing, Revenue & Expense Management
- Generate accurate client invoices and coordinate with attorneys on complex billing matters.
- Monitor collections, follow up on outstanding receivables, and resolve billing discrepancies.
- Oversee purchasing, manage vendor records, schedule payments, and track office budgets.
Tax & CPA Coordination
- Prepare comprehensive year-end financial reports.
- Partner with the firm’s external CPA for tax filings, providing all necessary supporting documentation during annual tax preparation.
Job Requirements
Experience & Education
- Education: Bachelor’s degree in Accounting, Finance, or a closely related field.
- Experience: 5+ years of dedicated accounting and full-charge bookkeeping experience.
- Industry Expertise: Prior experience working within a U.S.-based law firm is highly preferred.
Technical & Software Skills
- QuickBooks Online: Advanced, expert-level proficiency is mandatory.
- Excel: Advanced proficiency (data analysis, formulas, and reporting).
- Payroll & Tools: Experience with Sustainable HR (or similar payroll systems) and Bill.com is highly preferred.
- Legal Tech: Familiarity with legal practice management software is a strong plus.
Core Competencies
- Compliance Mindset: Strong understanding of legal billing, retainer tracking, and IOLTA compliance.
- Communication: Exceptional written and verbal English communication skills.
- Execution: Highly organized with an extreme attention to detail, capable of working independently with minimal supervision.
Job Details
- Employment Type: Full-Time (40 Hours per Week)
- Location: Remote
- Working Hours: Must be available to work during U.S. Business Hours (Night Shift PKT)
Compensation & Benefits:
- Base Salary: Market Competitive.
- Allowances: Internet, Electricity, and Wellbeing.
- Performance-based bonuses.
