Job Description
Info on the Functional Payroll Consultant
Ready to take the next step in your international career? We can support you!
Ubiminds is a GPTW-certified, people-first company that partners with American software product companies to scale their global teams. We curate top LATAM talent and connect professionals with long-term, high-impact opportunities while providing full employer-of-record support.
In this role, you’ll act as a Functional Payroll Consultant, working closely with payroll systems, HR platforms, and stakeholders to ensure accurate, compliant, and efficient payroll processing, with a strong focus on Austria payroll.
Challenge
Challenge
We’re looking for a Payroll-focused Functional Consultant with hands-on experience supporting end-to-end payroll operations and integrations.
This role is ideal for someone who enjoys working at the intersection of payroll operations, HRIS systems, and customer-facing consulting, ensuring data accuracy, compliance with local regulations, and smooth payroll execution—especially in complex European payroll environments.
is for you.
Responsibilities:
- Support end-to-end payroll processing, ensuring accurate data flow from HRIS systems into payroll platforms.
- Work hands-on with payroll and HR systems such as CloudPay, UKG, and Workday.
- Analyze, validate, and transform employee and compensation data for payroll processing.
- Act as a functional point of contact for payroll-related topics, including occasional customer-facing interactions.
- Ensure payroll processes comply with Austrian labor and tax regulations.
- Support payroll cycles, reconciliations, audits, and issue resolution.
- Collaborate with internal teams and external partners to improve payroll processes and data quality.
- Document payroll processes, configurations, and country-specific requirements.
Mandatory Skills:
- Strong hands-on experience in Payroll operations, preferably in EMEA.
- Practical experience working with CloudPay, UKG, and/or Workday.
- Proven ability to handle payroll data inputs, validations, and processing workflows.
- Solid understanding of Austria payroll regulations, including:
- Collective Bargaining Agreements (CBAs) and wage structures.
- 13th and 14th salary payments (holiday and Christmas bonuses) and their special tax treatment.
- Mandatory Severance Pay Fund (Abfertigung Neu) contributions (1.53%).
- Progressive income tax system, including high-income brackets.
- Employer and employee social security contributions (health, pension, accident, unemployment).
- Experience working in customer-facing or stakeholder-facing roles.
- High attention to detail and strong analytical skills.
- Clear and confident English communication skills (written and verbal).
Nice to Have:
- Professional proficient in German
- Experience with other European payrolls beyond Austria.
- Background in payroll implementations, migrations, or system integrations.
- Familiarity with compliance, audits, and payroll reporting.
- Experience working in global or distributed teams.
Team & Environment:
- International, distributed team environment.
- Close collaboration with HR, Finance, and Payroll stakeholders.
- Strong focus on accuracy, compliance, and process reliability.
- Opportunity to influence payroll best practices and improvements.
About Ubiminds
Our Culture
People First. We are all about people!
Challenge yourself. There’s always room for improvement and continuous improvement is in our essence.
Make it happen. Be ready to take challenges as they come. It’s all about attitude and commitment.
We’re in this together. We work as a team, thrive as a team, and evolve as a team.
Averaging on awesome. We work hard to deliver high-quality services and look forward to exceeding expectations.
Keep it real. We promise you honesty, transparency, and openness, regardless of the situation.
Perks and Benefits
As a Functional Payroll Consultant @Ubiminds, you will:
- You are placed in a product-based company, with the same treatment as their full-time employees.
- Have our full back-office support, from career guidance to HR and concierge services.
- Enjoy our remote-first policy – we are a distributed team, after all.
- Get your own MacBook (none of that “bring your own device” stuff here).
- Have access to growth opportunities with other amazing technology professionals, through tech talks, chapter meetings, and even remote happy hours for tons of fun!
- Improve your English through free lessons with a native English speaker - get to the next level on your communication skills!
- Candidate Referral bonus (promote Ubi to your tech friends, and get paid for it!)
- Miss working in the office? Our cool FlorianĂłpolis headquarters is available, whenever you want, with weekly quick massages & tasty snacks, soft drinks, and games
How our process works
1. Interview with Tech Recruiter (chat about the job opening and your experiences)
2. Client process (30-60 min interview)
3. Offer (yay)
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
