Job Description
Description
We’re a lean accounting team at a fast-moving cybersecurity startup looking for a hands-on Staff Accountant who owns the full accounts-payable cycle and contributes meaningfully to month-end close. You’ll handle everything from vendor onboarding and payment runs to fixed-asset accounting, reconciliations, and close journals. This is a broad, generalist role suited to someone who likes variety, works independently, and is comfortable being the go-to person for AP and several general-ledger areas.
This is a long-term part-time role (20-40 hours per week), with the potential to transition to full-time.
Key Responsibilities
Accounts Payable (Daily)
Maintain the vendor register and onboard new vendors/suppliers in Bill.com, routing invoices through the correct approval workflows.
Manage the dedicated AP mailbox and coordinate with department heads on vendor payments.
Ensure expenses are coded to the correct account (COGS, OpEx) and department.
Review employee expense reimbursements and corporate card charges for policy compliance, correct coding, and complete receipts.
Record disbursements in the accounting system (wires, ACH, direct debits, tax payments, etc.).
Cash & Treasury
Apply customer receipts, including foreign-exchange differences and bank charges.
Process approved payments from Bill.com or set them up directly in the bank.
Weekly
Update the weekly cash forecast for expected vendor payments.
Prepare AP aging for review.
Month-End Close
Reconcile all bank and credit card accounts (checking, PayPal, Stripe, AMEX, etc.).
Reconcile AP between QBO and Bill.com; calculate revaluation entries.
Maintain the fixed-asset register (depreciation, additions, disposals/write-offs) and intangible-asset register (amortization, capitalization).
Prepare prepaid amortization, accrual, and loan-related schedules and journals (interest expense, debt issuance costs).
Perform analytical review of expense accounts and proactively flag over-budget spend.
Track supplies shipped into the U.S. for use-tax reporting;
Support expense-by-vendor and by-department reporting.
Annual
Manage 1099 reporting and collect W-9 / W-8 forms before payment.
Assist with the preparation of schedules for tax-return submission.
Requirements
We’re looking for:
3+ years of progressive accounting experience covering AP and general-ledger / month-end close (startup or lean-team experience a plus).
Solid understanding of U.S. GAAP fundamentals: accruals, prepaids, fixed and intangible assets, and foreign exchange.
Advanced Excel skills (pivot tables, lookups, and large-volume reconciliations).
Hands-on experience with QuickBooks Online, Bill.com, and Expensify.
Strong attention to detail, an ownership mindset, and clear written communication for cross-team coordination.
Professional proficiency in English (written and verbal) is required.
Nice to have:
Degree in Accounting or Finance, or equivalent experience
Exposure to SaaS/tech environments, multi-entity or multi-currency accounting.
