Job Description
Position Summary
We’re hiring a People Generalist on a six-month fixed-term basis to give our People team real capacity during a busy stretch. This is hands-on, high-volume work: you’ll own requisitions end to end, run onboarding for new hires, clean up our employee files, and build out job descriptions across the business.
This is a great fit for someone who likes to see the whole HR function rather than one slice of it, works quickly without dropping details, and is comfortable being the person who finally gets the backlog closed out. You’ll report to the Head of People.
Term: This is a six-month fixed-term position with a defined end date. It is a W-2 employee role at Wheel, not a contractor engagement. Extension or conversion to a permanent role is possible but not guaranteed, and depends on business need at the end of the term.
Job Responsibilities
End-to-end recruitment
Own requisitions from kickoff to offer — intake with the hiring manager, sourcing strategy, job posting, screening, interview scheduling and coordination, candidate communication, and offer support.
Run phone screens and provide clear, evidence-based recommendations to hiring managers.
Keep the ATS clean — accurate dispositions, current pipeline stages, and complete candidate records.
Manage the candidate experience — timely follow-up, clear next steps, and a professional close for every candidate, whether or not they advance.
Onboarding
Run onboarding end to end for new hires — offer letter and new hire paperwork, background check and I-9 coordination, system and equipment provisioning requests, and first-week scheduling.
Serve as the new hire’s first point of contact for questions about policy, benefits enrollment, and getting set up.
Track completion of required new hire documentation and follow up on anything outstanding.
Employee file audits
Audit employee files against a documentation checklist — identify missing, incomplete, or misfiled records and close the gaps.
Verify required documentation is present and current, including I-9s, signed policy acknowledgments, and handbook agreements.
Maintain records in accordance with retention requirements and Wheel’s data handling standards, escalating discrepancies rather than resolving them independently.
Produce a summary of audit findings and remaining gaps at the end of the engagement.
Job description development
Write and refresh job descriptions across departments, working from hiring manager input and existing role documentation.
Standardize format and language so postings are consistent, accurate, and inclusive.
Partner with hiring managers to pin down scope, requirements, and must-have versus nice-to-have criteria.
Ensure descriptions accurately reflect essential functions and align to the correct classification and leveling, flagging anything that needs review.
HR administration
Maintain accurate employee data in the HRIS (BambooHR) — new hires, changes, and terminations.
Process routine employee lifecycle transactions and generate standard reports as requested.
Respond to routine employee questions on policy and process, escalating anything requiring interpretation.
Support recurring People team operations including e-signature campaigns, compliance tracking, and documentation upkeep.
Assist with employment verifications and other standard administrative requests.
Qualifications
5+ years of HR experience in a generalist or combined recruiting and HR operations capacity.
Full-cycle recruiting experience — you’ve owned requisitions yourself, not just coordinated them.
Hands-on HRIS and ATS experience. BambooHR familiarity is a plus but not required.
Strong attention to detail. This role involves audit work where accuracy is the deliverable.
Comfortable with confidential information and clear on the difference between what you can resolve and what needs to be escalated.
Organized and self-directed. Six months is a short runway — you’ll need to prioritize and move without much ramp.
Clear written communication. Much of this job is writing: job descriptions, candidate correspondence, and documentation.
Working knowledge of employment fundamentals — I-9 and employment eligibility, recordkeeping, and classification basics.
Authorized to work in the US. Wheel is unable to sponsor employment authorization for this position.
Nice to have
Experience in healthcare, telehealth, or another regulated industry.
Exposure to multi-state employment or a distributed workforce.
File audit or HR compliance project experience.
PHR, SHRM-CP, or similar certification.
Compensation and Details
Pay range: $50.00 – $70.00 per hour, depending on experience, scope, and work location.
Term: Six months from start date, with a defined end date.
Schedule: Full-time, approximately 40 hours per week.
Location: Remote within the United States.
Benefits: Fixed-term employees are eligible for benefits including medical, dental, vision and 401(k)
Wheel is committed to equal employment opportunities for all team members. Every decision we make regarding employment is solely based on merit, competence, and performance. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
Research shows that underrepresented groups typically apply only if they meet 100% of the criteria listed. At Wheel, we encourage women, people of color, and LGBTQ+ job seekers to apply for positions even if they don’t check every box for the role.
