Job description
IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal, for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below.
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CPT-8963 Administrative Assistant
REQUIRED SERVICE: Administrative Assistant
REQUESTED EXPERIENCE TIER LEVEL: Entry Level
MIN. HOURS/WEEK: 10
SHIFT TIME ZONE: EST
SHIFT HOURS: TBD
SHIFT DAYS: Monday-Friday
REPORTING TO/POC:
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English or Chinese (nice to have)
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: Philippines, Thailand, South Korea, Southeast Asia, excluding India.
Key Responsibilities:
Data Entry:
- Accurately input, update, and maintain records in databases and spreadsheets.
- Verify and correct data discrepancies to ensure accuracy.
- Organize and manage digital and physical files for easy retrieval.
- Generate reports and summaries based on collected data.
Email Management:
- Monitor, organize, and respond to emails on time.
- Filter and prioritize emails based on urgency and importance.
- Draft, proofread, and send professional correspondence.
- Maintain email folders and archives for efficient record-keeping.
Calendar Management:
- Schedule and coordinate meetings, appointments, and events.
- Send reminders and follow-ups to ensure timely attendance.
- Manage travel arrangements and itineraries when necessary.
- Resolve scheduling conflicts and optimize time management.
QUALIFICATIONS:
- Proven experience in administrative support or a similar role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to work independently and handle confidential information.
- Attention to detail and problem-solving skills.
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED: TBD
CLIENT INDUSTRY: Food and Beverage
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
