Job description
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CPT-8949 Sales Executive Assistant
REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Senior to Advanced Level
MIN. HOURS/WEEK: 40 hours/week
SHIFT TIME ZONE: PST
SHIFT HOURS: anytime between 6:00 AM 4:30 PM
SHIFT DAYS: Monday to Friday
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: None
We’re a forward-thinking Sales and Marketing organization that values leadership, collaboration, and results. We’re looking for a proactive, detail-oriented Executive Assistant with operations or management experience to support our executive team and help drive organizational efficiency. This role blends high-level administrative support with strategic and operational responsibilities to enhance overall effectiveness.
Responsibilities:
- Executive Support:
- Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and review correspondence, reports, and presentations, ensuring accuracy and timely delivery.
- Serve as a liaison between executives and internal/external stakeholders, managing communications and prioritizing inquiries.
- Operations Management:
- Assist in the development and implementation of operational policies and procedures to streamline business processes.
- Oversee day-to-day operations, including office management, facilities coordination, and vendor management.
- Monitor and report on key performance metrics and operational goals, providing insights and recommendations for improvements.
- Project Coordination:
- Manage and track the progress of various projects, ensuring deadlines are met and deliverables are achieved.
- Collaborate with cross-functional teams to coordinate project activities and resolve any issues or roadblocks.
- Prepare project status reports and presentations for executive review.
- Event Planning:
- Organize and coordinate internal and external events, including meetings, conferences, and company functions.
- Handle logistics such as venue selection, catering, and guest arrangements to ensure successful event execution.
- Administrative Functions:
- Maintain and update confidential files and records, ensuring data integrity and compliance with company policies.
- Handle expense reports, budget tracking, and procurement of office supplies.
- Perform additional administrative tasks as needed to support the executive team and operational needs.
- Sales Experience (Required):
- Minimum of 3 years of experience in sales, either B2B or B2C.
- Proven senior-level expertise in sales with a dedicated focus on sales functions (not part of a broader or mixed role).
Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Minimum of 2 years of experience as an executive assistant, office manager, or in a similar administrative role, with a focus on operations or management.
- Minimum of 3 years of proven experience in sales, either B2B or B2C, with senior-level, focused sales responsibilities.
- Proven experience in managing administrative functions and operational processes.
- Exceptional organizational and multitasking skills, with a strong attention to detail.
- Excellent written and verbal communication skills, with the ability to interact professionally with executives, clients, and team members.
- Proficiency in G-Suite Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management and office productivity tools.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving skills and the ability to work independently and as part of a team.
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED:
- G-Suite (Google Workspace: Gmail, Google Docs, Sheets, Slides, Calendar, etc.)
- Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint)
- Project management tools (e.g., Asana, Trello, Monday.com, or similar)
- Office productivity tools (could include Slack, Zoom, Notion, Evernote, etc., depending on the company stack)
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
