Job description
Administrative Assistant – Sales (Support for 4 Vice Presidents)
Location: East Coast - USA Remote
We are seeking a highly organized and detail-oriented Administrative Assistant to support four Vice Presidents within our Sales organization. This role is pivotal to ensuring day-to-day operations run smoothly by focusing on tactical administrative tasks, including calendar management, travel coordination, and expense reporting.
The ideal candidate is resourceful, proactive, and thrives in a fast-paced environment. You enjoy working behind the scenes, take pride in flawless execution, and are comfortable supporting dynamic leaders with high standards and varying work styles.
Key Responsibilities
- Calendar Management: Coordinate and manage complex calendars, schedule internal and external meetings, and prioritize competing time demands.
- Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and ground transportation, aligned with executive preferences.
- Expense Reporting: Prepare, track, and submit expense reports in a timely and compliant manner.
- Meeting & Event Logistics: Assist in the planning and execution of team meetings, offsites, and other Sales-related events.
- Administrative Support: Handle confidential information with the utmost discretion and professionalism; respond to internal and external requests promptly.
- Process Improvement: Identify and implement opportunities to improve administrative workflows for greater efficiency.
Required Skills & Qualifications
- 2+ years of administrative experience supporting executives; Sales team experience preferred but not required.
- Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
- Strong written and verbal communication skills.
- Demonstrated ability to work independently with minimal direction while collaborating effectively within a team.
- High degree of discretion, integrity, and professionalism in handling sensitive information.
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, etc.) and other productivity tools.
- Calm under pressure, adaptable to shifting priorities, and solution-oriented.
- Strong attention to detail and a preference for working behind the scenes in a supporting role.
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At Abnormal AI, certain roles are eligible for a bonus, restricted stock units (RSUs), and benefits. Individual compensation packages are based on factors unique to each candidate, including their skills, experience, qualifications and other job-related reasons. We know that benefits are also an important piece of your total compensation package. Learn more about our Compensation and Equity Philosophy on our Benefits & Perks page.
Base salary range:
$93,500—$110,000 USD
Abnormal AI is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law. For our EEO policy statement please click here. If you would like more information on your EEO rights under the law, please click here.
