Job description
Company Description
Hitachi Solutions is a global Microsoft solutions integrator passionate about developing and delivering industry-focused solutions that support our clients to deliver on their business transformation goals. Our industry focus, expertise, and intellectual property is what truly sets us apart. We have earned, and continue to maintain, a strategic relationship with Microsoft. Recognized for our achievements - teaming with our clients to deliver innovative digital solutions and services - is how we have achieved year after year recognition.
As their trusted advisor, we support our clients to deliver on their strategic business initiatives as they unify, automate, and modernize their data and operations to increase efficiency, reduce costs, and enhance their customer’s experience. Our over 3,000 team members across 14 countries, and our 18 years of 100% focus on Microsoft technologies and business applications, is how we deliver excellence through expert services and industry-focused cloud solutions.
A part of Hitachi, Ltd., our company has a long and rich history of innovation, financial strength, and international presence of one of the world’s largest companies. Since 1910, Hitachi, Ltd. has been a leader in manufacturing innovative products and solutions that support industry and social infrastructure around the globe supported by 303,000 employees in over 100 countries and across 864 companies.
Job Description
Provide comprehensive administrative support to the Corporate Team, ensuring efficient day-to-day operations across Executive, Finance, Office Management, and HR functions.
This position is responsible for supporting the daily administrative operations of the Corporate team. Key responsibilities include, but are not limited to:
Executive Office Support
Organize and schedule meetings, including conference room booking and preparation
Coordinate executive events and corporate meetings
Arrange business travel for executives: flight, hotel, transportation, and activities
Support HQ executive visits: book transportation, hotel, restaurants, and activities, prepare refreshments
Assist in research, booking, and coordination for offsite events and meetings
Take meeting minutes, maintain corporate records, and perform document filing
Support general administrative tasks assigned by executive management
Office Management
Front Desk Duties: Greet and assist visitors, manage visitor log and guest badges
Receive and distribute incoming deliveries
Maintain office cleanliness and organization
Oversee kitchen upkeep, including loading/unloading dishwasher, maintaining coffee machines, and ensuring cleanliness
Replenish office snacks and beverages
Ordering supplies, managing inventories, and ensuring office equipment is maintained
Coordinate with vendors for office issues: janitorial, handyman, lighting, HVAC, plumbing
Prepare and distribute parking validations
Maintain cubicle name signage and gym form submissions
Arrange catering service
Handle shipping arrangements (e.g., FedEx) and create shipping labels
Finance Team Administrative Support
Check mailbox and distribute mail
Visit bank to deposit checks
Generate checks using accounting software
Scan and file finance documents
Prepare and label envelopes for mailing
Perform annual inventory and physical count
HR Support
HR-related administrative tasks, including preparation for new expats, such as ordering business cards and arranging mobile phones
May work on other tasks and projects as assigned
Qualifications
Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
Experience: A minimum of 2+ years in an administrative or office support role. Experience supporting senior leadership is highly preferred.
Technical Skills: Proficiency in MS Word, Excel, PowerPoint, Outlook, and web-based applications. Knowledge of office management software and tools is a plus.
Communication Skills: Exceptional verbal and written communication skills, with the ability to engage with a diverse group of individuals.
Organizational Skills: Strong organizational skills, with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
Attention to Detail: Demonstrated ability to work with a high level of accuracy while managing multiple tasks.
Adaptability: Ability to thrive in an ever-changing environment and adjust quickly to shifting priorities.
Confidentiality: Proven ability to handle sensitive information with discretion and professionalism.
Language Skills: Japanese language proficiency (both spoken and written)
Additional Information
Base Salary Pay Range*: $53,000.00 - $73,000.00 USD
*The current applicable Base Salary Pay Range for this role is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills relevant to the role, internal equity, alignment with market data, or other law.
We are an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
NOTE: YOU MUST BE A US CITIZEN OR ABLE TO WORK WITHIN THE UNITED STATES WITHOUT SPONSORSHIP.
Other Compensation / Benefit Overview
In addition to Base Salary, the successful candidate may be eligible to participate in the following plans / programs, upon satisfying all hiring requirements:
Bonus Plan
Medical, Dental and Vision Coverage
Life Insurance and Disability Programs
Retirement Savings with Company Match
Paid Time Off
Flexible Work Arrangements including Remote Work
We are an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
All your information will be kept confidential according to EEO guidelines
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Beware of scams
Our recruiting team may communicate with candidates via our @hitachisolutions.com domain email address and/or via our SmartRecruiters (Applicant Tracking System) [email protected] domain email address regarding your application and interview requests.
All offers will originate from our @hitachisolutions.com domain email address. If you receive an offer or information from someone purporting to be an employee of Hitachi Solutions from any other domain, it may not be legitimate.
