Client Project Coordinator

🇺🇸 United States - Remote
📋 Project Management🔵 Mid-level

Job description

***This position is not within the Accordus company, but is a placement type role for another company.***

Job Title: Client Project Coordinator

Reports To: EVP

Location: Fully Remote

Position Type: Part-time (25 - 30 hours/week)

Job Summary

We are seeking a highly organized and client-focused Client Project Coordinator to manage the successful execution of small to medium-sized projects for existing clients. This role is pivotal in the Inside Sales process, ensuring that once a client approves a quote for services, the project is delivered on time, within scope, and to the client’s complete satisfaction. The coordinator will manage a dedicated “Inside Sale Project” list within ClickUp, where each approved quote becomes a milestone. You will be responsible for the entire project lifecycle, from task creation and sprint coordination to quality assurance and final project closeout.

Key Responsibilities

Project & Task Management:

● Serve as the primary stakeholder for all approved inside sales projects.

● Translate approved client quotes into detailed milestones and actionable tasks within the

master “Inside Sale Project” list in ClickUp.

● Ensure every task is created with a detailed description, due date, time estimate, priority

level, and all other required fields as outlined in our ClickUp Master Guidelines.

● Properly tag tasks for the appropriate Operations Pod (e.g., Tech Ops, DevOps) in

preparation for Sprint Planning.

Sprint & Resource Coordination:

● Prepare and queue tasks for upcoming sprints by assigning the “Next Sprint” status.

● Collaborate with the Scrum Master to ensure tasks are “sprint-ready” with all necessary

documentation.

● Track task progress throughout the bi-weekly sprint, ensuring assignees are working in

order of priority.

Quality Assurance & Delivery:

● Conduct thorough quality assurance on all delivered work. When a task is moved to

“Work Delivered,” you will perform a comprehensive review to ensure it meets the

requirements of the original quote.

● Manage the revisions process by moving tasks to “Revisions Needed” with clear actionable feedback for the assignee.

● Verify all work is sufficient and meets client expectations before moving a task to “Work

Completed.”

Client Communication & Satisfaction:

● Act as the primary point of contact for the client throughout the project lifecycle,

managing all communications through ClickUp.

● Proactively keep clients informed of project progress, potential blockers, and timelines.

● Obtain client verification and satisfaction upon project completion.

● Address and manage any scope increases by communicating with the client, generating

estimates for new work, and following the proper approval process.

Process Adherence & Closeout:

● Strictly adhere to all company project management processes documented in the

ClickUp Master Guidelines.

● Manage the complete project closeout procedure, including obtaining written client

agreement, notifying the Business Office for final invoicing, requesting a client gift, and

archiving the project milestone.

Qualifications & Skills:

● 2+ years of experience in a project coordination, account management, or client success

role, preferably within a SaaS or technology company.

● Proven experience with project management software is mandatory; extensive

experience with ClickUp is strongly preferred.

● Exceptional organizational skills and meticulous attention to detail.

● Demonstrated ability to manage multiple projects and priorities simultaneously without

sacrificing quality.

● Excellent written and verbal communication skills, with an aptitude for building strong

client relationships.

● A self-starter with the ability to work independently and take ownership of projects from

start to finish.

● Familiarity with sprint-based or agile methodologies is a plus.

Share this job:
Please let Accordus know you found this job on Remote First Jobs 🙏

Similar Remote Jobs

Benefits of using Remote First Jobs

Discover Hidden Jobs

Unique jobs you won't find on other job boards.

Advanced Filters

Filter by category, benefits, seniority, and more.

Priority Job Alerts

Get timely alerts for new job openings every day.

Manage Your Job Hunt

Save jobs you like and keep a simple list of your applications.

Search remote, work from home, 100% online jobs

We help you connect with top remote-first companies.

Search jobs

Hiring remote talent? Post a job

Frequently Asked Questions

What makes Remote First Jobs different from other job boards?

Unlike other job boards that only show jobs from companies that pay to post, we actively scan over 20,000 companies to find remote positions. This means you get access to thousands more jobs, including ones from companies that don't typically post on traditional job boards. Our platform is dedicated to fully remote positions, focusing on companies that have adopted remote work as their standard practice.

How often are new jobs added?

New jobs are constantly being added as our system checks company websites every day. We process thousands of jobs daily to ensure you have access to the most up-to-date remote job listings. Our algorithms scan over 20,000 different sources daily, adding jobs to the board the moment they appear.

Can I trust the job listings on Remote First Jobs?

Yes! We verify all job listings and companies to ensure they're legitimate. Our system automatically filters out spam, junk, and fake jobs to ensure you only see real remote opportunities.

Can I suggest companies to be added to your search?

Yes! We're always looking to expand our listings and appreciate suggestions from our community. If you know of companies offering remote positions that should be included in our search, please let us know. We actively work to increase our coverage of remote job opportunities.

How do I apply for jobs?

When you find a job you're interested in, simply click the 'Apply Now' button on the job listing. This will take you directly to the company's application page. We kindly ask you to mention that you found the position through Remote First Jobs when applying, as it helps us grow and improve our service 🙏

Apply