Job description
Company Description
From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.
With offices located globally, you’re never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
Job Description
The Contract Administrator is responsible for day-to-day management of contracts throughout their lifecycle, with emphasis on administration, compliance monitoring, and relationship management. This role ensures contractual obligations are fulfilled, documentation is properly maintained, and organizational interests are protected through diligent contract oversight.
Core Responsibilities
Contract Administration (60%)
- Process and maintain executed contracts in contract management systems
- Track key contract dates, milestones, deliverables, and renewal/expiration deadlines
- Prepare and process contract modifications, amendments, and change orders
- Monitor vendor performance against contractual requirements and service level agreements
- Facilitate communication between internal stakeholders and vendors regarding contract matters
- Review invoices for contractual compliance and approval routing
- Coordinate contract closeout procedures and documentation
- Maintain accurate and complete contract files for audit purposes
- Generate regular status reports on contract performance metrics
- SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Compliance Management (25%)
- Ensure adherence to contractual terms and conditions by all parties
- Identify potential compliance issues and escalate to appropriate management
- Track insurance certificates, licenses, and other compliance documentation
- Monitor regulatory changes that may impact existing contracts
- Assist with internal and external audits related to contract documentation
- Maintain standard operating procedures for contract administration
- Support development and implementation of contract templates and standard clauses
Administrative Support (15%)
- Assist with routine contract-related correspondence
- Prepare contract summary sheets for management review
- Schedule and support contract review meetings
- Provide administrative support for the contract management team
- Respond to basic inquiries about contract status and requirements
- Maintain vendor contact information and relationship records
- Support data entry and reporting functions within contract management systems
Qualifications
Required
- Associate’s degree in Business Administration, Supply Chain Management, or related field
- 3+ years of experience in contract administration or related procurement role
- Proficiency with contract management software and MS Office suite
- Strong attention to detail and organizational skills
- Ability to read and interpret contract language
- Excellent written and verbal communication skills
- Basic understanding of contract terms and conditions
- Experience with document control and records management
Preferred
- Bachelor’s degree in Business, Supply Chain Management, or related field
- Professional certification such as CCCM (Certified Commercial Contract Manager) or similar
- Experience with electronic document management systems
- Knowledge of applicable industry regulations and compliance requirements
- Experience with financial aspects of contract management including invoice validation
Competencies
- Detail orientation and accuracy
- Time management and prioritization
- Process improvement mindset
- Problem-solving abilities
- Interpersonal communication
- Data management and analytical skills
- Ethical conduct and confidentiality
- Collaborative approach to stakeholder management
Work Environment
- Primarily remote work arrangements
- Regular business hours with occasional need for flexibility during critical contract periods
- Minimal travel required
Reporting Structure
- Reports to: Contract Manager or Procurement Manager
- May coordinate work with Contract Specialists and Procurement team members
Additional Information
*On-site presence and requirements may change depending on our client’s needs
*Qualified candidates with arrest or conviction records will be considered for employment in accordance with LA County ordinance and CA law.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/
Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.
All your information will be kept confidential according to EEO guidelines.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
