Job description
We are seeking a detail-oriented and experienced Corporate Secretary to join our dynamic executive search team. This fully remote position offers the opportunity to support our leadership team while ensuring compliance with corporate governance requirements and maintaining the highest standards of administrative excellence in a fast-paced recruitment environment.
Responsibilities:
Prepare and maintain corporate records, including board resolutions, meeting minutes, and statutory registers
Coordinate and support board meetings, committee meetings, and annual general meetings
Ensure compliance with Companies Act requirements and maintain up-to-date knowledge of relevant legislation
Manage corporate filing obligations with CIPC and other regulatory bodies
Draft, review, and file corporate documents, agreements, and legal correspondence
Maintain confidential executive calendars and coordinate high-level meetings and travel arrangements
Handle sensitive communications between executives, clients, and stakeholders
Assist with due diligence processes and corporate transactions as required
Support the preparation of reports, presentations, and executive briefing materials
Manage document retention policies and maintain organised corporate filing systems
Coordinate with external legal counsel and professional advisors when necessary
Provide administrative support to senior leadership team as required
Bachelor’s degree in Law, Business Administration, or related field
Minimum 3-5 years of experience as a Corporate Secretary or similar role
Strong knowledge of South African corporate law and governance practices
Professional qualification (e.g., Chartered Secretary) preferred
Excellent written and verbal communication skills in English
Proficiency in Microsoft Office Suite and corporate management software
Strong attention to detail and ability to handle confidential information with discretion
Excellent organisational and time management skills
Ability to work independently in a remote environment
Experience in professional services or recruitment industry advantageous
Reliable internet connection and suitable home office setup for remote work
Skills & Competencies:
- Communication Excellence: Superior written and verbal communication capabilities, particularly for managing inquiries
- Organizational Mastery: Competence in task prioritization, effective time management, and maintaining precise attention to detail
- Technology Proficiency: Enthusiasm for embracing new technologies and enhancing operational processes
- Strategic Problem-Solving: Innovative thinking with the capability to proactively recognize challenges and develop effective solutions
Compensation and Benefits:
- Health insurance
- All South African public holidays.
- Paid Annual Leave
- Paid Sick Leave
- Significant opportunities for professional growth, skill development, and career advancement
- Supportive, inclusive, and diverse work environment that values collaboration and innovation
- The chance to make a meaningful impact by connecting top talent with life-changing opportunities
