Job description
Zipdev is seeking a highly organized and proactive Executive Assistant to support two executives leading a growing business in the building services industry. This role requires someone who can manage both business-related and personal tasks, helping the executives stay focused on strategic priorities while ensuring day-to-day operations run smoothly. The ideal candidate is bilingual, tech-savvy, detail-oriented, and has experience working in fast-paced environments where communication, discretion, and initiative are key.
Key Responsibilities:
- Email & Communication Management: Prioritize, organize, and draft professional email correspondence across multiple inboxes.
- Calendar Management: Coordinate meetings, appointments, and events across various schedules, including both business and personal commitments.
- Sales Support: Assist with business development efforts by updating the CRM (HubSpot), researching prospects, and supporting follow-ups.
- Administrative Assistance: Prepare documents, manage digital files, and provide general administrative support.
- Travel Planning: Organize business and personal travel, including booking flights, accommodations, and creating detailed itineraries.
- Personal Assistance: Support with tasks such as appointment scheduling, online orders, event planning, and general life admin.
- CRM & Systems Support: Utilize HubSpot CRM, Slack, and Google Workspace to support communication, task tracking, and workflow.
- Task Management & Reminders: Keep track of important deadlines, recurring tasks, and daily priorities.
Qualifications:
- Fluent in both English and Spanish (written and verbal).
- Previous experience as an Executive Assistant or Personal Assistant.
- Strong organizational skills with the ability to juggle multiple priorities.
- Experience supporting sales teams or executives in a client-facing environment.
- Proficiency in Google Workspace, Slack, and HubSpot CRM (or similar tools).
- High level of discretion in handling confidential information.
- Self-motivated, resourceful, and comfortable working independently.
- Knowledge or familiarity with New York City culture and business landscape is a plus.
Work Environment:
- Remote work from Latin America.
- Must be available to align with U.S. Eastern Time business hours.
- Fast-paced and collaborative environment.
Our Recruitment Process
Video Interview
20-minute take-home skills test
30-minute Call with the Recruiter (project, benefits, etc.)
Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
Final Offer
Work remotely Monday - Friday, 40 hours a week (no weekends)
Vacation: 10 business days a year
Holidays: 5 National Holidays a year
Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Zipdev Day)
Parental Leave
Health Care Reimbursement
Active Lifestyle Reimbursement
Quarterly Home Office Reimbursement
Payroll Deduction Purchase Plans
Longevity Bonus
Continuous Learning Bonus
Access to Training and Professional Development Platforms
Did we mention it’s REMOTE?!!
One of our core values at Zipdev is “Be authentic.” that’s why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We’ve put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
