Job description
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CPT-9327 Marketing & Operations Executive Assistant
REQUIRED SERVICE: Marketing VA
REQUESTED EXPERIENCE TIER LEVEL: Junior and Senior Level
MIN. HOURS/WEEK: 40 hours
SHIFT TIME ZONE: EST
SHIFT HOURS: TBD
SHIFT DAYS: Monday to Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A
A detail-oriented, self-managed Marketing & Operations Executive Assistant is needed to support the back-end operations of a consulting and community-driven business. This role is all about making chaos invisible—keeping communications organized, systems running smoothly, and content and community consistently supported.
You’ll be working directly with the founder. If you enjoy the satisfaction of checking things off a list, bringing order to messy processes, and using templates to simplify workflows, you’ll fit right in.
Key Responsibilities
Daily Communications & Admin Flow
- Monitor and organize Slack, Gmail, and Notion during EST business hours
- Route and track updates using my existing Notion templates and systems
- Draft replies for email, Slack, and Notion comments (client will review and send/post)
- Create a daily summary of key messages, decisions, and deadlines
Content & Community Management
- Post daily in the client’s Mighty Networks community (Systematic AF Club) using prompts and ideas
- Respond to Club DMs on the client’s behalf
- Draft outlines for new Club tutorials based on a shared idea bank
- Create slide decks and video copy for tutorials, client records
- Publish and announce tutorials in the community
Content Repurposing & Marketing Support
- Repurpose content into social media posts using templates
- Schedule and post using the client’s tools and workflows
- Assist with client’s weekly email newsletter (drafting, formatting, scheduling)
- Help the client brainstorm and prep for new offers and launches
Light Video & Asset Management
- Light editing of recorded calls (just trimming start/end)
- Upload Office Hours replays (2x/month) with video, transcript, summary, and resources
QUALIFICATIONS:
- Experience in digital marketing or social media support
- Strong administrative skills and attention to detail
- Ability to work independently and manage time effectively
- Excellent written communication skills
- Familiarity with tools like Notion, Slack, and Canva is a plus
- Must be available to work during U.S. Eastern Time hours
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED:
- Slack, Gmail, Google Calendar, Google Docs, Click Up
- Notion (Dr. Monica will provide training/templates)
- Airtable and Zapier (training provided)
- Mighty Networks, Canva or similar design tools
- Various no-code tools as needed (training provided)
- Light video editing tools
CLIENT INDUSTRY: Consulting and Coaching
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
