Summary
The job is for an experienced executive assistant/personal assistant who will support a busy NYC-based executive with personal and professional tasks, including calendar management, task prioritization, project coordination, information management, online research, communication, travel arrangements, meeting support, shopping, and returns. The position can be performed remotely but the candidate must be local.
Requirements
- Bachelor’s degree in business or communications preferred
- 2-4 years of experience in a similar role
Responsibilities
- Efficiently managing the executive's calendar, scheduling appointments, meetings, and calls
- Identifying and prioritizing tasks, ensuring deadlines are met, and adjusting schedules as necessary to accommodate urgent matters
- Assisting in the coordination and management of projects, liaising with others to ensure successful execution
- Organizing and maintaining information and documents (both electronically and physically) and ensuring easy access when required
- Providing ad hoc assistance such as research, personal errands, and other tasks to enhance the executive's productivity
- Clear and concise communication is essential, including drafting emails, memos, and other correspondence on behalf of the executive
- Coordinating travel arrangements, including flights, accommodations, and itineraries, to ensure smooth trips
- Preparing meeting agendas and materials, and possibly participating in meetings to take notes and assist with follow-up actions
- Shopping and Returns for the home and personal items. Managing purchases and returns on behalf of the executive, ensuring accurate orders, tracking shipments, and handling returns or exchanges as needed
