Job description
BPM – where caring and community is in our company DNA; we are always striving to be our best selves; and we’re compelled to ask the questions that lead to innovation. As a Project Coordinator in the BPM PMO, you will support the successful execution of projects by coordinating intake requests, maintaining project tracking systems, and assisting with cross-functional communications. You will ensure timely updates to project management platforms such as Monday.com, schedule and coordinate meetings, and assist in conducting discovery calls to gather initial requirements. Your role will be central to ensuring transparency, organization, and momentum across the project lifecycle. You will work under the guidance of PMO leadership and support both IT and business-facing initiatives, helping maintain alignment between project requests and strategic goals.
Working with BPM means using your experiences, broadening your skills, and reaching your full potential in work and life—while also making a positive difference for your clients, colleagues, and communities. Our shared entrepreneurial spirit drives us to see and do things differently. Our passion for people makes BPM a place where everyone feels welcome, valued, and part of something bigger. Because People Matter.
Key Responsibilities
- Coordinate intake request processes, track statuses, and follow up with stakeholders to ensure timely progression.
- Maintain and update Monday.com boards and other PMO systems to reflect real-time project and intake statuses.
- Schedule, coordinate, and facilitate project-related meetings, including intake discussions, discovery calls, and status check-ins.
- Participate in discovery calls to document high-level business needs, dependencies, and risks.
- Capture meeting notes, action items, and follow-ups; ensure documentation is shared and accessible.
- Prepare and distribute project status reports, intake summaries, and ad hoc dashboards for stakeholders.
- Monitor project activity and timelines to identify potential delays or risks; escalate concerns appropriately.
- Support PMO-led improvement initiatives such as template standardization, process documentation, and reporting automation.
- Foster a culture of collaboration, transparency, and accountability across requestors, project teams, and leadership.
- Assist Project Managers on larger initiatives and may independently manage small internal operational improvement projects.
Education:
- High school Diploma required; Associate’s or Bachelor’s degree in Business, Communications, or related field preferred.
- Project management coursework or foundational training (e.g., PMI, CAPM prep) preferred.
Experience:
- Minimum 2 years of experience as a Project Coordinator or similar role, preferably in a professional services or internal PMO environment.
- Demonstrated experience working cross-functionally with business and technical teams.
- Experience supporting project lifecycle activities from intake through execution.
Skills & Tools:
- Excellent verbal and written communication skills with a professional and polished demeanor.
- Highly organized and detail-oriented; able to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
- Intermediate to advanced knowledge of Excel for tracking and reporting purposes.
- Experience using Monday.com, Smartsheet, or other project management platforms strongly preferred.
- Familiarity with collaboration tools such as Microsoft Teams, Zoom, and SharePoint.
- A proactive and resourceful problem solver, comfortable in fast-paced, evolving environments.
Certifications:
- None required; CAPM or other project-related certifications a plus.
What you get:
- Total rewards package: from flexible work arrangements to personalized benefit structures and financial compensation options that give you choice and flexibility.
- Well-being resources: interactive wellness platform and incentives, an employee assistance program and mental health resources, and Colleague Resource Groups (CRGs) that provide safe spaces for colleagues to share, be heard, feel valued and deepen connections.
- Balance & flexibility: 14 Firm Holidays including 2 floating, Flex PTO, paid family leave, winter break, summer hours, and remote work options, so you can balance challenging yourself with taking care of yourself.
- Professional development opportunities: A learning culture with CPA exam resources and bonuses, tuition reimbursement, a coach program, and live classes, workshops, and seminars through BPM University.
Who is successful at BPM:
- Caring people who put others first
- Self-starters who embody the BPM entrepreneurial spirit
- Authentic individuals with a diverse point of view
- Lifelong learners with a drive to excel
- Resilient people who rise to the occasion
$65,000 - $80,000 a year
The salary range provided is intended for candidates in the San Francisco Bay Area who meet the minimum requirements of the position. Candidates who do not reside in the San Francisco Bay Area, do not meet the minimum requirements, or exceed the requirements are encouraged to apply and a recruiter will provide you with a range specific to your location and qualifications.
Wondering if you should apply?
At BPM we are people who value people. We are progressive and purposeful. We are a firm with flexibility. Our shared entrepreneurial spirit drives us to see and do things differently. And our passion for people makes BPM a place where everyone feels welcome, valued, and part of something bigger.
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BPM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
For positions based in San Francisco, consideration of qualified candidates with arrest and conviction records will be in a manner consistent with the San Francisco Fair Chance Ordinance.
Please note - this posting is for prospective candidates only. Unsolicited third-party resume submissions will be considered property of BPM and will not be acknowledged or returned.
