Job description
Location(s): Remote
Practice/Department: Biology
Internal Title: Project Coordinator
Work Environment: Remote
Compensation: $23-30/hr
Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.
Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.
Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.
Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.
Who You Are
As an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.
Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.
How You’ll Make an Impact
As a Mid-Level Project Coordinator role in the Biology Field, you’ll be responsible for supporting the Department of Water Resources (DWR) Watercraft Inspection Program. This position is crucial in managing staff schedules, ensuring operational coverages across multiple sites, and serving as the primary point of contact for field personnel. This is a fast-paced, dynamic role that requires flexibility, problem-solving skills, and the ability to bring structure to shifting priorities.
Duties and Responsibilities
- Staff Scheduling:
- Track staff availability and maintain accurate schedules.
- Prepare and distribute bi-weekly work schedules and daily staffing plans for the watercraft inspection station and 6 seal check stations with varying operational hours.
- Ensure schedules comply with meal and rest break regulations and maintain consistent customer-facing staffing throughout all shifts.
- Field Operations Support:
- Serve as the first point of contact for field staff inquiries regarding shifts, scheduling conflicts, and time-off requests.
- Coordinate travel logistics of team members as needed.
- Assist with coordinating and resolving field supply and recourse needs that may come up throughout the program.
- Administrative Duties:
- Review and process timesheets and expense reports, with a focus on accuracy and timeliness (especially on Mondays).
- Maintain a current roster of all program employees.
Minimum Qualifications
- Bachelor’s degree from an accredited institution.
- 5+ years of experience
- Demonstrated attention to detail and ability to manage complex, evolving logistics.
- Experience scheduling shift-based workforces, preferably without specialized scheduling software.
- Must be proficient in Microsoft Excel and capable of building or adapting tools as needed for scheduling and tracking.
- Comfortable working in a high-paced, often chaotic environment with a calm, solution-oriented approach.
- Strong communication and interpersonal skills – able to build rapport with remote field teams and troubleshoot issues quickly.
- Proven ability to bring order to ambiguity and adapt to changing circumstances on short notice.
- Ability to be available at night and on weekends to help answer calls, organize incoming data or resolve late-hour schedule changes.
Preferred Qualifications
- Prior experience in operations coordination, field program support, or logistics management.
- Background in customer service or public-facing work environments is a plus.
- Familiarity with government agency work or water resource programs is helpful but not required.
Compensation: $23-30/hourly*
- *Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.
Working Conditions Environment
- This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
Physical Requirements
The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:
- Working on a computer, sitting, or standing for long periods of time in an office or remote office setting.
- Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc.
- Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination.
Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status)in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action.
Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.
