Senior Associate, Accounts Payable & Accounting

Job description

Team Rubicon (TR) is seeking a Senior Associates, Accounts Payable & Accounting to join TR’s Finance & Accounting team! The Senior Associate, Accounts Payable & Accounting will provide supervision over the accounts payable (A/P) process, preparation of journal entries, balance sheet reconciliations, and special projects as needed. This position will require working knowledge and experience with accounts payable (A/P), general ledger (G/L) functions, and Concur. The Senior Associate, Accounts Payable & Accounting will be responsible for performing a variety of accounting, financial reporting, and finance-operation support functions.

Every day will be a challenge, but every month brings new opportunities for an organization that is quickly becoming a household name in disaster response. This position reports to TR’s Deputy Director of Accounting & Auditing and can be hybrid based 2-3 days out of our Los Angeles Headquarters (LAHQ) in Los Angeles, CA OR remote based anywhere within the United States.

Duties:

• Manage Accounts Payable day-to-day operations and develop a weekly plan to process and checks/ACH/wire payments.
• Ensure invoice coding is correct for the required dimensions: General Ledger (GL) account number, department, cost center, location, etc.
• Work with department heads to secure timely approval of invoices.
• Reconcile vendor statements and resolve differences.
• Take a lead role with month-end, quarter-end and year-end close processes; prepare and enter journal entries for month-end close.
• Develop and implement new procedures and features to enhance the Accounts Payable workflow.
• Ensure proper internal controls over Accounts Payable are in place, improve as needed.
• Perform monthly review of the accounts payable vendor aging and investigate open items.
• Manage the SAP Concur expense reporting system, ensuring Greyshirt volunteers and Team Rubicon (TR) staff are set up in the system and trained in its use.
• Review all expense reports (credit card, debit card and reimbursables) for timely reporting and proper coding.
• Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors.

Education and Background:

• Bachelor’s degree in Accounting or Business, or equivalent experience preferred but not required
• 2-3 years Accounts Payable (AP) & general accounting experience required
• Experience with Concur to manage expense reporting, travel, and invoice management (required)
• Experience with accounting software such as Microsoft Business Central or other ERP systems such as SAP (required) or Sage Intacct (preferred)
• Previous 1099 experience using current IRS guidelines required
• Strong knowledge of computer software applications such as Microsoft Office suite (Word/Excel/PowerPoint)
• Ability to apply Excel VLOOKUP/pivot tables to help summarize and analyze data
• Strong written and verbal communication skills to effectively communicate with different stakeholders, including management, staff, and volunteers

Special Requirements:

• This is a full-time; HYBRID position based in Los Angeles, CA OR can be based REMOTE anywhere within the United States and provides a flexible & non-traditional work schedule (relocation expenses not provided)

Job Type:

• Full-time; salary, exempt

Pay Range:

• $51,262.40 - $87,379.20 per year

Cultural Values:

• Mission First, Greyshirts Always: Anyone joining TR must understand that our mission to provide disaster response comes first
• Step Into The Arena: TR needs leaders who aren’t afraid to dare to be great
• Everyone Has A Role Know It: Ability to successfully navigate a fast-paced, high-growth environment and solve problems in the face of ambiguity
• GSD: We are entrepreneurial, resourceful, and determined no matter how chaotic the situation
• C hange Your Socks: We take care of ourselves and each other so we are best equipped to serve those in greatest need
• Adults Only: Every team member is an adult until proven otherwise
• Your Mother’s A Donor: Every leader must be committed to fiduciary responsibility, transparency, and financial stewardship

Perks of the Team:

• Flexible Unlimited Paid Time Off
• Generous holiday schedule (including a paid week off between winter holidays)
• Matching 401k contributions up to 4% with no vesting requirement
• 100% company-paid health benefits for employees and their dependents
• Professional development, leadership development and events/conferences
• Paid time off to volunteer with the non-profit of your choice
• One-week all-inclusive onboarding experience

Learn more about Team Rubicon:

• Website: Team Rubicon USA
• LinkedIn: Team Rubicon
• Facebook: Team Rubicon
• X: @TeamRubicon
• YouTube:  Team Rubicon
• Instagram: @teamrubicon
• Threads: @teamrubicon
• TikTok: @teamrubicon

Team Rubicon is an equal opportunity employer and is committed to not only including but actively seeking out a diversity of lifestyles, experiences, perspectives, and voices in order to foster inclusion, growth, and innovation. Your candidacy will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.