Job Description
Remote Accounts Payable Specialist Job Summary
Alegra is hiring a fulltime, remote Accounts Payable Specialist to join our Finance team. This role is ideal for an accounting or finance professional with experience in accounts payable, invoice processing, vendor management, payment processing, account reconciliation, and financial recordkeeping.
You will help ensure invoices and vendor accounts are processed accurately and on time, maintain organized accounts payable records, support payment activities, reconcile transactions, investigate discrepancies, and collaborate with Finance, Accounting, Procurement, and other teams. The ideal candidate is detail-oriented, organized, analytical, dependable, and comfortable managing priorities independently in a remote environment.
Key Responsibilities
- Manage daily accounts payable activities and maintain accurate vendor account records.
- Receive, review, code, and process invoices according to established procedures and approval requirements.
- Verify invoice details, supporting documentation, purchase information, payment terms, and required approvals.
- Match invoices with purchase orders, receipts, contracts, or other supporting documentation when applicable.
- Enter accounts payable transactions accurately and maintain complete financial records.
- Prepare approved invoices and payment transactions for processing according to established schedules.
- Reconcile vendor statements, accounts payable balances, and related accounting records.
- Investigate and resolve invoice discrepancies, duplicate invoices, missing documentation, pricing differences, and payment issues.
- Communicate professionally with vendors and internal stakeholders regarding invoices, payment status, account balances, and documentation.
- Monitor accounts payable aging and help ensure obligations are processed within established deadlines.
- Maintain organized records of invoices, payments, credits, adjustments, and account activity.
- Support monthend and yearend close activities, including reconciliations, accrual support, and accounts payable reporting
- Prepare accounts payable reports, schedules, reconciliations, and other financial information as needed
- Identify opportunities to improve accounts payable processes, accuracy, and efficiency.
- Follow accounting procedures, internal controls, data protection requirements, and documentation standards.
- Protect confidential financial, vendor, employee, and company information
Qualifications
- 3+ years of professional experience in accounts payable, accounting, finance, bookkeeping, or a related function.
- Working knowledge of accounts payable, invoice processing, payment procedures, vendor accounts, and reconciliation.
- Experience reviewing and processing invoices and maintaining accurate financial records.
- Experience reconciling vendor statements or accounts payable balances.
- Strong analytical, organizational, and problem solving skills with excellent attention to detail.
- Excellent written and verbal communication skills.
- Ability to investigate discrepancies and follow issues through to resolution.
- Proficiency with spreadsheets and common business applications.
- Ability to work independently, prioritize responsibilities, and meet deadlines in a remote environment.
- Ability to handle confidential financial information with discretion and professionalism.
Experience with cloud based accounting or ERP systems, SaaS or technology companies, electronic payments, multiple currencies, or platforms such as Alegra, QuickBooks, Xero, or NetSuite is a plus. An associate’s or bachelor’s degree in accounting, finance, business, or a related field is also preferred.
Benefits & Employee Experience
Alegra supports a remote and Smart Working environment designed to give employees flexibility while maintaining strong collaboration, accountability, and customer focus. Eligible employees may have access to remote work and Smart Workng practices, professional development and learning opportunities, educational resources, wellbeing initiatives, team collaboration pograms, coworking opportunities, company gatherings or summits, and programs supporting personal and professional milestones, subject to country, employment entity, role, eligibility, and applicable company policies.
You will join a multicultural and distributed technology organization where colleagues collaborate across functions and geographies. Alegra emphasizes continuous learning, inclusion, wellbeing, professional growth, and meaningful collaboration. Team members are encouraged to contribute ideas, develop new skills, take ownership of their work, improve processes, and build strong professional relationships in a remote environment.
Alegra is committed to an inclusive workplace and equal employment opportunities. Employment decisions are based on qualifications, skills, experience, business requirements, and applicable law. Qualified candidates from diverse backgrounds are encouraged to apply, including candidates who meet the core requirements but not every preferred qualification.
Work Arrangement: Full time, remote. Working hours, compensation, employment terms, and benefits may vary according to the employee’s location, employing entity, applicable laws, and company policies.
