Accounts Receivable / Accounts Payable Specialist

Job Description

Accounts Receivable / Accounts Payable Specialist (AR/AP) – Remote

QuickBooks | NetSuite | SAP | Xero | Bookkeeping

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

We’re hiring for our client, a growing U.S.-based company, seeking an Accounts Receivable / Accounts Payable Specialist (AR/AP) to own the day-to-day flow of money in and out of the business.

This is a high-impact, execution-driven accounting and finance operations role where accuracy, speed, organization, and follow-through are critical.

You will:

• Process invoices and payments
• Manage collections and vendor payments
• Maintain clean, audit-ready financial records
• Support reconciliation and month-end accounting workflows

If you’re detail-oriented, highly organized, and comfortable handling high transaction volumes in fast-paced environments, this role could be a strong fit.

What You’ll Own

Accounts Payable (AP)

• Process 20–50 vendor invoices weekly

• Enter invoices into:

  • QuickBooks
  • NetSuite
  • Xero
  • SAP

• Schedule payments via ACH, wire transfers, and checks

• Reconcile vendor statements and resolve discrepancies

• Manage employee reimbursements and credit card reconciliations

Accounts Receivable (AR)

• Generate and send 30–100 customer invoices weekly

• Post incoming payments:

  • ACH
  • Wire
  • Credit card
  • Checks

• Maintain AR aging reports and track overdue balances

• Follow up on collections and payment timelines

• Manage deferred and unearned revenue adjustments

Reconciliation & Reporting

• Reconcile AR/AP subledgers with the general ledger

• Match transactions with bank records

• Prepare weekly financial reports including:

  • Cash collections
  • Disbursements
  • Outstanding balances

Compliance & Controls

• Maintain vendor and customer documentation including W-9s and contracts

• Ensure compliance with:

  • GAAP
  • IFRS

• Maintain audit-ready financial records and documentation

Cross-Functional Collaboration

• Work with procurement teams on vendor setup
• Partner with sales and operations teams to resolve billing issues
• Support accounting teams during month-end close processes

What Makes You a Strong Fit

• You are highly detail-oriented and catch errors others miss
• You are comfortable managing high-volume financial transactions
• You communicate professionally with vendors and customers
• You are organized, structured, and process-driven
• You can balance speed and accuracy effectively
• You take ownership of your work and follow through consistently

Requirements (Must-Have)

• 2+ years of experience in:

  • Accounts Receivable
  • Accounts Payable
  • Bookkeeping
  • Accounting support

• Experience with at least one:

  • QuickBooks
  • NetSuite
  • SAP
  • Xero

• Intermediate Excel or Google Sheets skills:

  • VLOOKUP
  • Pivot Tables

• Familiarity with:

  • Invoicing workflows
  • Payment processing
  • Reconciliations
  • AR/AP operations

Nice to Have

• Multi-currency AR/AP experience

• Experience with:

  • Bill.com
  • Tipalti

• Background in:

  • SaaS
  • Real estate
  • Professional services

• ERP migration or accounting automation experience

What a Typical Day Looks Like

• Process vendor invoices and customer payments
• Send invoices and follow up on overdue balances
• Reconcile transactions and resolve discrepancies
• Coordinate with internal teams on billing and vendor issues
• Update reports and maintain accurate financial records

In short: you ensure every dollar moving in and out of the business is tracked, accurate, and processed on time.

Key Metrics (KPIs)

• Invoice accuracy with less than 1% error rate
• On-time AP payments (Net 30/45/60)
• AR collections within target DSO
• Timely reconciliations for month-end close
• 100% audit-ready documentation

Why This Role Stands Out

• High ownership over financial operations

• Structured workflows and clear processes

• Opportunity to grow into:

  • Senior Accounting
  • Finance Operations

• Exposure to modern accounting systems and ERP tools

Interview Process

1. Initial Phone Screen
2. Recruiter Interview
3. Practical Task (Reconciliation / AR Aging Scenario)
4. Client Interview
5. Offer & Background Verification

Apply Now

If you thrive in structured, detail-heavy roles and take pride in maintaining clean, accurate financial records, this is a strong opportunity to step into a high-responsibility AR/AP role.

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