Job Description
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The role supports the Workplace Experience Manager in delivering seamless day-to-day operations, vendor coordination, events, and employee services. Acting as a key point of contact for employees, the Specialist contributes to a safe, functional, and engaging workplace where people feel supported and connected.The Workplace Experience Specialist’s mission is to ensure the office is a smooth, inspiring, and efficient space for employees.
With over 200 million customers in 50+ countries, Bolt is one of the fastest-growing tech companies in Europe and Africa. And it’s all thanks to our people.
We believe in creating an inclusive environment where everyone is welcome, regardless of race, colour, religion, gender identity, sexual orientation, age, or disability.
Our ultimate goal is to make cities for people, not cars, and we need your help to achieve this mission!
Office & Facilities Management: Keep the office welcoming, and efficient; oversee maintenance, cleaning, catering, mail/couriers, access systems, reception, meeting rooms, and workspace planning. Event & Culture Support: Organise office events and celebrations, support major company gatherings, and help foster a strong, engaging workplace culture. Finance & Administration Support: Organise invoices, receipts, and documentation; support budget tracking; manage sensitive documents and confidential information with discretion. Communication & Coordination: Maintain office documentation (e.g., guides, seating plans, Confluence); share updates and announcements; collaborate cross-functionally with Finance, Legal, IT, and People teams. Vendor & Compliance Management: Liaise with landlords and service providers; support health, safety, and sustainability initiatives; assist with audits, trainings, and regulatory compliance. Onboarding, Offboarding & Asset Management: Ensure smooth employee lifecycle processes, coordinate IT equipment and access, manage company assets, benefits administration, and official office communications.
You are highly organised and proactive, with experience managing office operations and creating a welcoming, efficient workplace environment. You can work fully in German, handle complex topics, meetings, and written communication confidently (C1+) You are detail-oriented and confident handling administrative and finance-related tasks, including invoices, budget tracking, and confidential documentation. You communicate clearly and collaborate effectively across teams (Finance, Legal, IT, People), ensuring processes run smoothly and compliantly and are comfortable coordinating vendors and supporting health, safety, and sustainability standards in line with local requirements. You enjoy bringing people together, organising office events, and contributing to a positive, engaging company culture and have demonstrated experience in this area. You are adaptable and hands-on, as well as passionate about new technology (Tech Savvy) and communicating with international teams. (Familiarity with MacBook, Google Docs, Gmail, Slack (or an alternative), videoconferencing is a plus+).
Experience is great, but what we really look for is drive, intelligence, and integrity. So even if you don’t tick every box, please consider applying!
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