Job Description

About the job

BuildOps is looking for a Procurement Manager to own our end-to-end vendor lifecycle, from intake and evaluation through negotiation, contracting, and ongoing optimization.This role will centralize how we buy software, infrastructure, and services, drive cost savings, enforce commercial guardrails, and free up teams to focus on building and selling.

You will partner closely with Finance, Legal, IT/Security, and department leaders to ensure every dollar of spend is intentional, well negotiated, and aligned with our strategic priorities.

What you will do

Vendor strategy and intake:

Own the vendor intake process, ensuring new requests are aligned with budget, headcount plans, and existing tools.
Evaluate whether an existing solution can meet the need before approving net new spend.
Partner with budget owners to prioritize requests based on impact, risk, and ROI.

Sourcing, negotiation, and renewals:

Lead RFPs, pricing benchmarks, and competitive bids for key categories (for example SaaS, infrastructure, professional services).
Negotiate commercial terms including price, ramp structure, auto renewal, caps on increases, and termination rights.
Build and manage a renewal calendar, ensuring we engage vendors well ahead of renewal dates to avoid last minute compromises.

Contracting and guardrails:

Develop and maintain a procurement playbook that defines our standard commercial positions (for example no auto renewal by default, limits on term length, renewal caps, usage thresholds).
Partner with Legal to streamline low risk and standard contracts by creating templates and fallback positions that reduce review time.
Ensure deals comply with security, privacy, and data handling requirements in partnership with IT/Security.

Process and systems:

Own or co own the procurement workflow in Ramp (or equivalent), including approval thresholds, routing rules, and documentation standards.
Ensure all vendor records, contracts, and key terms are accurately captured in our systems (for example Ramp, ERP, contract repository).
Continuously simplify and automate procurement steps so stakeholders have a clear, fast path from request to signed contract.
Identify and aggressively remediate Shadow IT and unsanctioned SaaS by partnering with IT/Security and Finance to surface off process spend, bring critical tools into the formal procurement workflow, and decommission redundant or non compliant tools.

Spend analytics and savings:

Build and maintain dashboards and reporting on vendor spend, category trends, and savings realized.
Identify and execute on consolidation and rationalization opportunities (for example duplicate tools, underused licenses, overlapping vendors).
Track and communicate savings targets and performance, including both hard savings and cost avoidance.

Stakeholder partnership:

Serve as the primary point of contact for vendor related questions and escalations across the company.
Educate stakeholders on procurement best practices and how to engage early to get the best outcomes.
Partner with Finance on budgeting and forecasting for vendor spend, including scenario analysis for major contracts.

What we look for

Must haves:

5+ years of procurement, strategic sourcing, or vendor management experience, ideally in B2B SaaS or technology.
Demonstrated track record of negotiating complex SaaS and infrastructure deals and delivering measurable savings.
Strong understanding of commercial terms, including renewal structures, usage based pricing, SLAs, and basics of liability and indemnity.
Comfortable working with Finance and Legal to align on budgets, risk tolerance, and contract standards.
Highly analytical, able to model scenarios and quantify trade offs (for example TCO, payback, ROI, unit economics)
Excellent communication and influence skills, able to push back constructively while maintaining strong relationships.
Self starter who can build processes in an environment that is still scaling and maturing its procurement function.

Nice to have:

Experience implementing or owning workflows in Ramp, Coupa, Procurify, or similar tools.
Background working with global vendors and multi-entity structures.
Prior experience in a high growth startup environment.

Who you are

You are a strategic, hands-on procurement leader who enjoys building structure in a scaling environment and acting as a trusted advisor to stakeholders.
You are comfortable digging into details of contracts and pricing models while also stepping back to design processes, playbooks, and systems that make vendor management more efficient and transparent across the company.

Compensation

LA/SF salary range: $126,000 - $158,000 base salary.

What we offer:

Generous equity grant, become an owner in our company!
A comprehensive benefits package
Flexible PTO and hybrid work schedules
One-time work-from-home allowance
Hubs in Los Angeles, San Francisco, Toronto, and Raleigh with hybrid work schedules and lunch provided for in-office days
Company events and team-building activities, both in-person and virtual
Fast-paced, collaborative, and dynamic work environment
Opportunities for growth and career advancement
Chance to work with cutting-edge technology and innovative solutions
The chance to get in on the ground floor and build something truly groundbreaking for ourselves and our amazing customers

We welcome applicants from across the U.S. where we are registered to do business and able to support employment. Currently, this excludes the following states: Alaska, Hawaii, Kentucky, Mississippi, Nebraska, New Mexico, North Dakota, Rhode Island, South Dakota, West Virginia, and Wyoming. This list is based solely on operational and compliance considerations and is reviewed from time to time as our footprint grows.

About BuildOps

Join BuildOps, the largest commercial trade platform in the country, as we transform the multi-billion dollar commercial contracting industry!

We’re not just talking incremental improvements—we’re talking a full-scale revolution, empowering the hardworking heroes who build and maintain the infrastructure that keeps our world running. See why contractors choose Buildops here.

This is your chance to be part of a rocketship. We’re fresh off a $1 billion valuation and a $127M Series C funding round (part of over $275M raised to date) led by industry-leading investors like Meritech Capital, BOND, and SE Ventures, backed by Schneider Electric (Reuters, TechCrunch, LA Business Journal) . Our latest investors join our team of industry heavyweights like Next47, former Twitter CEO Dick Costolo, former Salesforce President Gavin Patterson, and Boost Mobile CEO Stephen Stokols. Their investment is fueling our aggressive growth and our commitment to equipping contractors with AI-driven tools to conquer chaos, boost efficiency, skyrocket profitability, and ultimately, deliver exceptional service.

At BuildOps, we’re changing the game and doing the best work of our careers. You’ll be a key player in a company that’s truly making a difference for the backbone of our economy. If you’re ready to tackle big challenges, work with a passionate team, and build something extraordinary, BuildOps is the place for you. 🚀

BuildOps is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

BuildOps will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act pursuant to applicable local and state laws.

Procurement Manager