Deputy Director Program Management Closed

Job Description

Please be aware of recruiting scams!

All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.

CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.

About Us:

CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.

For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

About The Role:

CALSTART is seeking a Deputy Director of Program Management to lead and coordinate complex programs that accelerate the adoption of zero-emission medium- and heavy-duty (MHD) vehicles. This individual contributor role will oversee planning initiatives, incentive program operations, and the management of supply chain defect response processes. The Deputy Director will play a key role in ensuring high-quality program delivery, efficiency, and alignment with CALSTART’s mission to decarbonize the transportation sector.

What You’ll Do:

• Program Oversight and Execution: Lead management and implementation of MHD-focused programs, including incentive and planning initiatives supporting clean vehicle adoption.
• Oversee workflows related to voucher processing, supply chain defect resolution, and stakeholder reporting.
• Coordinate with program teams and external partners to ensure goals, milestones, and deliverables are achieved on schedule.
• Identify operational challenges and lead process improvements to enhance program quality and impact.
• Serve as the point of contact for escalations or issues related to MHD incentive and supply chain projects.
• Strategic Planning and Program Improvement: Support strategic planning for current and emerging MHD initiatives, including scoping, scheduling, and risk management.
• Develop and refine program management tools, reporting processes, and performance metrics.
• Evaluate and recommend improvements to incentive structures, project design, and program implementation strategies.
• Collaborate with CALSTART’s leadership and technical experts to align MHD program priorities with policy, funding, and market goals.
• Stakeholder Engagement and Coordination: Engage with internal teams, state and federal agencies, vehicle manufacturers, fleets, and other partners to advance MHD program outcomes.
• Represent CALSTART in working groups, industry forums, and stakeholder meetings related to clean transportation programs.
• Coordinate data collection, issue resolution, and program communications across partners and teams.
• Reporting and Compliance Ensure data accuracy, reporting timeliness, and compliance with funding and regulatory requirements.
• Support preparation of reports, presentations, and dashboards for internal and external stakeholders.
• Track program performance and document outcomes to support transparency, accountability, and future funding efforts.

What You’ll Bring To The Table:

• Bachelor’s degree in public policy, engineering, business administration, environmental science, or a related field (Master’s preferred).
• 8+ years of experience managing or supporting complex programs in clean transportation, supply chain, or public incentives.
• Strong understanding of zero-emission MHD vehicles, fleet operations, and incentive or voucher program design.
• Proven ability to manage multiple high-impact projects independently and cross-functionally.
• Excellent organizational, communication, and stakeholder management skills.
• Experience with state or federal funding programs, compliance, and data-driven reporting.

$105,630 - $120,260 a year

CALSTART values transparency and strives to provide as much information regarding compensation as possible. The complete salary range for this role is $105,630 - $120,260 . We determine pay based on several factors, including but not limited to job-related skills, qualifications, experience, education, internal equity and other factors relevant to the job.

We understand that not everyone will match the above qualifications 100%. If your background isn’t perfectly aligned but you feel you would be a great addition to the team, we’d love to hear from you.

We’re a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!

Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.