Job Description
Our client is looking to hire an Executive Assistant to support and empower their C-level team and manage their social media channels.
A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations.
Job Responsibilities
Answer phone calls, confirm meetings, and arrange scheduled appointments
Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
Manage and maintain calendars and appointments
Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
Complete word processing tasks
Research and organize data
Maintain and manage contacts
Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid
Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
Manage social media channels and communicate with clients relating to relevant concerns and insights
Order supplies
At least two years of solid experience in an administrative role as an Executive Assistant
Familiarity with social media platforms
Solid experience with calendar management, email management, and project management
Proficiency with Microsoft Office tools such as Word and Excel
Ability to maintain regular and punctual attendance
QuickBooks knowledge is a plus
Minimum Technical and Work Environment Requirements:
Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
Primary Device:
Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
A functioning webcam.
A noise-canceling USB headset.
A quiet, dedicated home office space.
Peripherals and Workspace: A smartphone for communication and verification purposes.
Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
