Executive Assistant

Job Description

ABOUT onX

As a pioneer in digital outdoor navigation with a suite of apps, onX was founded in Montana, which in turn has inspired our mission to awaken the adventurer inside everyone. With more than 400 employees located around the country working in largely remote / hybrid roles, we have created regional “Basecamps” to help remote employees find connection and inspiration with other onXers. We bring our outdoor passion to work every day, coupling it with industry-leading technology to craft dynamic outdoor experiences.

Through multiple years of growth, we haven’t lost our entrepreneurial ethos at onX. We offer a fast-paced, growing, tech-forward environment where ownership, accountability, and passion for winning as a team are essential. We value diversity and believe it leads to different perspectives and inspires both new adventures and new growth. As a team, we’re hungry to improve, value innovation, and believe great ideas come from any direction.

Important Alert: Please note, onXmaps will never ask for credit card or SSN details during the initial application process. For your digital safety, apply only through our legitimate website at onXmaps.com or directly via our LinkedIn page.

WHAT YOU WILL DO

onX is seeking an Executive Assistant with a passion for enabling leaders and building operational clarity in fast-moving environments. In this role, you will provide comprehensive administrative and operational support to the Chief Technology Officer (CTO), Chief Product Officer (CPO), and Vice President of People & Culture. You’ll be a part of a collaborative, distributed team focused on empowering every adventurer to go further with confidence.

This role serves as a key coordination hub across Engineering, Product, and People & Culture. Your work will enable leaders to focus on the highest-value work by proactively managing calendars, driving smooth execution of key initiatives, and supporting core operating rhythms. This role reports directly to the CTO with dotted line partnership to the CPO and VP of People & Culture.

As an onX Executive Assistant, your essential job duties and responsibilities will look like:

• Manage complex calendars for three executives, prioritizing time and proactively resolving conflicts
• Coordinate scheduling across Engineering, Product, and People & Culture stakeholders
• Ensure key operational dates, deadlines, and deliverables are reflected on executive calendars
• Track outstanding administrative commitments and follow through to completion
• Collaborates with peers through day-to-day coordination, active participation, and shared work, building effective working relationships across teams to support leaders and shared outcomes
• Support critical business operationprocesses by scheduling meetings, sending reminders, tracking deliverables, and capturing notes
• Design and maintain simple systems that support accountability across leadership teams
• Track and follow up on high-priority initiatives and cross-functional commitments
• Coordinate company-wide, cross-team,  and leadership meetings
• Create agendas, assemble decks, summarize decisions, and distribute action items
• Support Board preparation by creating document skeletons, coordinating inputs, and posting finalized materials
• Coordinate executive travel, including flights, lodging, ground transportation, and itineraries
• Plan and manage People & Culture off-sites, including logistics, communications, and on-site coordination
• Supports project management for select initiatives by coordinating tasks, tracking progress, and delivering assigned work on time for initiatives led by executive leaders.
• Facilitate communication across teams and ensure timelines and milestones stay on track

WHAT YOU’LL BRING

• Minimum of three (3) years of experience supporting senior leaders in an executive assistant or similar role, with at least part of that experience gained within a technology or software company
• Bachelor’s degree or equivalent professional experience
• Demonstrates strong organizational skills by managing assigned priorities, communicating progress, and balancing work across stakeholders within clearly defined expectations.
• Demonstrates sound judgment and discretion in day to day work, proactively identifying issues and seeking guidance when needed.
• A shared passion for and ability to demonstrate onX’s Company Values.
• Permanent US work authorization is a condition of employment with onX.
• Ability to travel quarterly for multiple days to a corporate office or other onX strategic location, such as a Basecamp

ADDED BONUSES

Though not required, we would be thrilled to consider candidates with any of the following:

• Experience supporting product management or technology leaders, such as a CPO or CTO
• Experience and implementation of scalable administrative strategies in early-mid stage growth company

WHERE YOU CAN WORK

onX has created a thriving distributed workforce community across several US locations. This position can be performed from an onX corporate office, “Basecamp,” or “Connection Hub”.

• Corporate Offices: onX was founded in Montana with offices in Missoula and Bozeman. If you prefer to work in an office at least part of the time, this is a great option.

• Basecamps: onX’s Basecamps are established virtual workforce communities where a sizable number of distributed team members group for work, volunteering, socializing, and adventure.

  • Our current Basecamps are located within a 90-mile radius of the following: Austin, TX; Denver, CO; Kalispell, MT; Minneapolis, MN; Portland, OR; Salt Lake City, UT; and Seattle, WA.

• Connection Hubs: onX’s Connection Hub locations are smaller, emerging communities of distributed team members.

  • Our current Connection Hubs are located within a 60-mile radius of the following: Boise, ID; Charleston, SC; Charlotte, NC; Dallas/Fort Worth, TX; Phoenix, AZ; Richmond, VA; Spokane, WA; and Vermont.

HOW YOU’LL BE COMPENSATED

onX is committed to compensating all employees fairly and equitably for their contributions. For this position, applicants can expect to make between $80,000 to $95,000 upon hire. The pay range will vary based on experience, skills, certifications, and education among other factors as required in the job description. In addition, full-time onX employees are eligible for a grant of common share options with a vesting schedule and a potential annual bonus of 10% based on company performance.

WHAT WE’RE OFFERING YOU

• Competitive salaries, annual bonuses, equity, and opportunities for growth
• Comprehensive health benefits including a no-monthly-cost medical plan
• Parental leave plan of 5 or 13 weeks fully paid
• 401k matching at 100% for the first 3% you save and 50% from 3-5%
• Company-wide outdoor adventures and amazing outdoor industry perks
• Annual “Get Out, Get Active” funds to fuel your active lifestyle in and outside of the gym
• Flexible time away package that includes PTO, STO, VTO, quiet weeks, and floating holidays

PERFORMANCE ESSENTIALS

In this role, success is driven by cognitive abilities such as concentration and problem-solving, essential for our computer-centric tasks. onX will explore reasonable accommodations to ensure that individuals with diverse abilities can fully engage in and contribute to the essential physical and mental functions of the job. If you need assistance or accommodation, please contact us at [email protected].

Position open until filled.

#LI-Remote

At onX, we believe that unique perspectives make us stronger. By bringing together people with different experiences, ideas, and viewpoints, we fuel innovation and move closer to our mission of awakening the adventurer in everyone. We are proud to be an equal opportunity employer and are committed to fairness not only in hiring, but also in development, compensation, and promotion. Our goal is to build an inclusive community where every team member can show up authentically and thrive. Together, we win as one team. Come join us!

onX does not sell any Personal Information, but we may transfer employment related records to our service providers or third parties that provide business services to onX or as required by law. For more information, see our Privacy Policy.

As part of our interview process, your conversation may be recorded for documentation purposes to allow interviewers to focus fully on the discussion. Recordings are confidential and accessible only to authorized personnel. Please note, onX respects all applicable laws regarding recording consent, and you will have an opportunity to opt-out if preferred.