Job Description
We’re looking for a high-performing Senior Executive Assistant to directly support our Co-Founder and leadership team. This role goes beyond traditional admin work — you’ll act as a trusted partner, helping drive day-to-day operations, streamline communication, and ensure nothing falls through the cracks in a fast-paced, high-growth environment.
If you’re proactive, detail-oriented, and thrive in roles where you take ownership and solve problems independently, this is an opportunity to make a real impact.
Job Responsibilities
Manage and optimize the CEO’s calendar, ensuring priorities, meetings, and deadlines are well-coordinated
Serve as a primary point of contact for internal and external stakeholders, maintaining clear and professional communication
Coordinate meetings, confirm appointments, and provide timely updates to leadership
Communicate with clients via phone and email to gather information and provide updates as needed
Prepare, review, and manage documents, including agreements and internal reports
Track tasks, follow up on deliverables, and ensure deadlines are consistently met
Conduct research and organize information to support business and operational needs
Perform administrative tasks such as document management, filing, and coordination across teams
Support social media management tasks as needed
Handle sensitive information with a high level of confidentiality and professionalism
5+ years of experience as an Executive Assistant or in a similar role
Proven experience supporting C-level executives (CEO, Founder, or similar)
Strong experience in calendar management, client communication, and document preparation
Excellent written and verbal communication skills
Highly organized with strong attention to detail and follow-through
Ability to multitask, prioritize, and adapt in a fast-paced environment
Proactive, resourceful, and solutions-oriented mindset
Proficiency in Google Workspace and ability to quickly learn new tools and systems
Strong time management skills with the ability to handle multiple responsibilities efficiently
Ability to maintain confidentiality and professionalism at all times
Minimum Technical and Work Environment Requirements:
Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
Primary Device:
Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
Peripherals and Workspace:
- A functioning webcam.
- A noise-canceling USB headset.
- A quiet, dedicated home office space.
- A smartphone for communication and verification purposes.
Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
