Job Description
Description
Company Overview
We are a dynamic and forward-thinking customs services provider, committed to delivering exceptional customs solutions to our clients. With a strong focus on operational excellence, we are looking to strengthen our finance team by hiring an engaged and proactive Purchase to Pay Specialist.
Position Summary
As a Purchase to Pay Specialist, you will be responsible for the end-to-end processing of vendor invoices, ensuring timely and accurate payments, maintaining strong supplier relationships, and supporting the overall efficiency of the P2P cycle. You will play a key role in financial accuracy and compliance within the accounts payable function.
Key Responsibilities
• Process, verify, and reconcile incoming supplier invoices in accordance with company policies and procedures.
• Ensure timely payment of supplier invoices, in line with payment terms and internal deadlines.
• Monitor and manage the purchase-to-pay workflow, including matching purchase orders, delivery receipts, and invoices (3-way matching).
• Act as the first point of contact for vendor inquiries and resolve any discrepancies or issues efficiently.
• Maintain accurate and up-to-date accounts payable records in the financial system.
• Support month-end and year-end closing activities by providing relevant data and reconciliations.
• Liaise with business operations teams to improve purchasing and invoice processes.
• Assist in internal and external audits related to accounts payable transactions.
• Continuously identify opportunities for automation and process improvements in the P2P cycle.
Requirements
Minimum of 3 years of experience in accounts payable or purchase-to-pay within a corporate environment.
• Solid understanding of the end-to-end P2P process.
• Experience working with ERP systems (e.g., Microsoft Dynamics, Oracle or similar).
• Proficiency in Microsoft Excel and other MS Office applications.
• Strong attention to detail and high level of accuracy.
• Good communication skills in German
• Ability to work both independently and collaboratively in a fast-paced environment.
