Job Description
About XR Extreme Reach
Extreme Reach provides a Connectivity Suite for the ad industry, combining collaboration tools, digital asset management, a global distribution network and powerful analytics to provide smarter, more collaborative advertising workflows bringing the marketing and production processes together from idea to delivery for greater visibility, productivity, insight, and performance.
Brands, agencies, production, and post-production teams use Extreme Reach to create great content together, manage their assets and leverage its world-class network of over 79,000 media destinations in 141 countries, to share their message with the world.
Today over 100,000 businesses use Extreme Reach to reach billions of customers globally. We’re a fast-moving team of passionate subject-matter experts located across 37 offices, speaking 45 languages, and on a mission to connect the world’s media.
Role Summary
In this role, you will be responsible for a combination of supplier account creation and maintenance, supplier invoice processing, payment preparation, execution and reconciliation for our subsidiaries. We are looking for a result driven individual with a passion to be part of a growing fast paced international finance team. This role requires a hands-on approach with considerable emphasis on organization and diligence and relationship building, and the ability to follow processes and an outstanding ability to cooperate with partners/suppliers. The specialist must be able to manage multi ledgers and keep key stakeholders informed of progress and queries.
Key Responsibilities
Compiling and processing supplier invoices, including regular cost analysis & reporting
Collecting approval of supplier invoices from relevant approver
Ensuring that coding of supplier invoices and expenses is maintained to a high standard
Checking statements received from suppliers, identifying invoices that are overdue and/or not received and any payments that have not been allocated by the suppliers
Management of supplier queries, handling phone queries as and when required
Management of supplier payments as per the schedule
Regular reconciliation of bank accounts
Maintenance of supplier accounts & creditor ledger
Participate in the month end/year end closing and reporting requirements
Accounting check and processing of staff expenses
Accounting check and processing of Company Credit card expenses
Assisting with audit queries
Handling other areas of finance functions as and when required
Additional Responsibilities
Maintain personal and professional development to meet the changing demands of the job
Continually make recommendations for the development of process by working in partnership with key stakeholders
Work on other tasks and ad-hoc projects, as assigned by superiors
Responsible for maintaining ethical standards of the business including minimising the environmental, health and safety risks in the workplace and responsible for reporting potential risks, real accidents and near misses to relevant managers
Champions, supports and participates in the businesses team working activities
Key Relationships
External
Extreme Reach Suppliers
Internal
Finance and Administration Teams
Senior Management
Education & Professional Experience
Previous experience is essential, 2-3 years of experience in Accounts Payables is required
SSC experience is an advantage
College or university degree preferred
Good command of English is a must
Sound communication and relationship building skills
Additional European language knowledge is an advantage (French, German, Italian)
Resilience in resolving problems
Sound understanding of major financial processes
Proven experience of working to tight deadlines and being able to prioritize multiple tasks
Sound knowledge of Microsoft Excel, Advanced level is essential
Knowledge of SAP B1 preferred or Oracle NetSuite is preferred
Team Work
Exhibit strong team membership behavior - i.e. are collaborative, ethical, respectful, use effective communication skills, proactively manage conflict to get the right results, escalate issues appropriately
Use initiative to proactively resolve key operational issues. Work constructively across the business to achieve the right outcomes. Raise concerns appropriately and in a timely manner
Willingly and proactively share information and knowledge for the benefit of the business
Exhibit a strong, positive culture that promotes respectful behaviour
Preferred Skills
Strong team player with ability to work with remote and international teams
Able to work individually too
Highly organized, structured and process-oriented, with great attention to detail, accuracy and consistency
Positive, can-do attitude, problem solver
Able to communicate effectively at all levels within a large organization
A quick learner who enjoys overcoming challenges, resolving issues or escalating as needed
KPI’s
Invoice processing, Payment execution & Bank reconciliations
Professional and effective conduct and correspondence with internal and external stakeholders in a timely manner
Maintaining and keeping up to date vendor accounts
Meeting deadlines
What we offer
Excellent benefits & flexibility: competitive salary, cafeteria package and annual bonus system
We promote a flexible hybrid working approach to help you find the best working balance
A global diverse community, where we learn from each other. At Extreme Reach, we cooperate, debate, make decisions, celebrate successes and have fun as a team. Our leadership is focused on people, creating a strong, inclusive culture, so you always have the chance to share your opinion.
