Job Description
iCapital is seeking an Associate Event Coordinator (Event Technologist) to join our global Events team based in Lisbon. This junior-level role is ideal for someone with hands-on Cvent or event technology experience who enjoys owning the digital backbone of events from registrations and event websites to invitations and attendee communications.
You’ll work closely with U.S.-based event leads and support a global calendar of high-profile client events, conferences, and internal programs.
What You’ll Do
- Manage event technology execution across global events using Cvent
- Build and manage event registration sites, agendas, forms, and workflows
- Create and deploy event invitations, confirmations, reminders, and post‑event communications
- Manage attendee data, reporting, and list accuracy across multiple events
- Support onsite registration setup, badge printing, and troubleshooting
- Maintain event calendars, timelines, and technology documentation
- Partner with internal teams (Marketing, Events, Compliance, Legal) to ensure accurate content and approvals
- Support integrations with other tools (where applicable) and apply best practices for data hygiene and reporting
What We’re Looking For
- 3-5 years of experience in event technology and attendee management
- Hands-on experience with registration website platforms such as Cvent
- Proficient programming skills of HTML and CSS is beneficial
- Onsite event registration experience
- Experience with virtual meetings and event platforms
- Strong proficiency with Microsoft Office – specifically with Excel (i.e., comfortable with VLOOKUP function) and PowerPoint
- Strong attention to detail and comfort managing large datasets and registrations
- Excellent written and oral communication skills at all levels
- Strong client management skills with the ability to influence and lead by example, fostering a positive environment
- Motivated, self-starter, ability to take direction and work independently, ability to think innovatively
- Comfortable supporting multiple events simultaneously across time zones
- Organized, proactive, and eager to grow within global event operations
Nice to Have
- Experience supporting large-scale conferences or sponsorship activations
- Experience working with global or U.S.-based stakeholders
Additional Details
- Based in Lisbon, Portugal
- Role supports U.S. and global events; flexibility with hours may be required
- Occasional onsite or weekend support during peak event periods
Why iCapital
At iCapital, you’ll gain hands-on experience supporting world-class events at a global fintech platform – building deep expertise in event technology while working alongside a collaborative, high-performing team.
We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office 3 days a week with the flexibility to work remotely 2 days.
Benefits
iCapital offers a comprehensive benefits package that includes a total compensation program consisting of competitive salary, annual performance bonus, and equity for all full-time employees; healthcare with 100% employer-paid health and dental insurance.
For additional information on iCapital Network, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc
