Executive Personal Assistant

Job description

Who We Are

Manay CPA is a global, full-service accounting and advisory firm headquartered in Atlanta, GA. With over 20 years of experience and a diverse team across 4 continents, we proudly support individuals, entrepreneurs, and businesses of all sizes.

Our services include business formation, accounting, tax, payroll, audit, and HR solutions—delivered with a personalized, relationship-first approach. We partner with clients at every stage of their journey, helping them navigate the complexities of business and finance with confidence.

Recognized as a Top 100 Small Business by the U.S. Chamber of Commerce and a Top 25 Small Business of the Year by the COBB Chamber for four consecutive years, we’re trusted by both local and international clients. Our CEO, Burcu Bree Manay, was also named one of the Top 50 Women in Accounting for her leadership and impact in the field.

At Manay CPA, your growth is our purpose. Join a team where innovation, integrity, and global collaboration drive real success.

👉 Learn more at www.manaycpa.com

Requirements

• Bachelor’s Degree in related fields
• 2 - 5 years of professional experience in related fields
• Only candidates with 2+ years of professional experience as an executive or personal assistant, administrative assistant, program coordination, event planner, and/or communications related backgrounds will be considered.
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English!
• Positive and team player personality
• This is a full-time Remote Position
• A dedicated office room/space is required
• Due to the nature of the position, weekends may be required. The ideal candidate must be flexible.
• Work hours will be based on US TIME ZONES (EST)

Behaviors for Success

• Results-Oriented & Takes Ownership - Delivers results in every situation. Works with a sense of urgency to find solutions and complete work.
• Attention to Detail – ensures work output is accurate, can find mistakes before documents are submitted; is thorough and thoughtful.
• Follow-up & Accountability – Ensures tasks, action items, and commitments are tracked through to completion. Follows up proactively with stakeholders, communicates progress and risks clearly, and holds self accountable for deadlines and outcomes.
• Excited about challenges and solving problems – The opportunity and growth at our company are huge and move fast. As a result, we encounter a lot of challenges and problems to solve individually and as a team. You’ll be someone that sees challenges as opportunities to improve.
• Communication – Ability to communicate both verbally and written - in a persuasive, organized, and appropriate manner. Effectively communicate in meetings at all levels. Creates presentations with leadership for internal and external groups and will have thoughts on continual improvements. Able to present both popular and unpopular messages when needed.
• Adaptable - Ability to be flexible, accommodating, maneuvering effectively when priorities and timelines change. Enjoys working in a fast-paced ever-changing environment.
• Customer Service Orientation – Gains trust of the Executive Leadership team, can quickly understand the needs of the corporate functions, and can drive personal deliverables based on the needs of the business.
• Teamwork – ability to foster good working relationships among team members, and works effectively in and contribute to a team environment.
• Entrepreneurial – ability and desire to take ownership of activities and projects.

Responsibilities

• This position will be providing core support functions for our CEO & Partners heavily on personal and business level.
• Provides administrative support for the Executive Leadership Team across both professional and personal matters.
• Manages daily and weekly activities, both as a team and independently with a high degree of discretion and autonomy.
• Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, manages personal appointments and lifestyle commitments, proactively monitors and balances out external commitments across the workweek.
• Travel and logistics coordination—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting.
• Appointment readiness—proactive in preparation of materials to take to meetings, ensures readiness for both business and personal appointments, post-meeting support for action items and other follow-ups.
• Provides reminders and prioritization of tasks across professional and personal commitments.
• Manages email inboxes as well as CEO’s and Partners’ LinkedIn accounts and update contact lists when necessary - including writing, proofreading, and sending emails.
• Screen, answer, and return phone calls/WhatsApp/text messages for both business and personal matters in a professional manner.
• Maintains client information on the CRM system.
• Performs administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval for both office and personal needs when applicable.
• Assists with food orders, luncheon planning, and planning of other business-related meetings and personal or ad-hoc executive demands as requested.
• Performs other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system.
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays.
• Contributes to team effort by accomplishing related results as needed.
• Prepares, checks and processes expense reports/client documents including personal expense reporting when required.
• At slow times, may focus primarily on data entry.
• Assist other departments as needed.

We Offer

• USD base salary based on experience
• Fully remote work anywhere in Turkey
• A collaborative culture with a strong sense of belonging
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities

As an international company, we kindly request that you add your English resume/CV to your application. Applicants who do not provide an English resume/CV may not be considered.

Manay CPA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

You can reach our Applicant Data Protection Policy through this link:

https://www.manaycpa.com/tr/hakkimizda/kariyer/calisan-adayi-kvkk/

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.