Job description
Company Description
NBCUniversal is one of the world’s leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Job Description
Role Purpose
The Administrative Assistant will perform a broad range of activities for two HR executives at NBCUniversal, supporting both the SVP for Global HR Ops & Data Analytics and the SVP for Global Rewards & Global Mobility. This position will be responsible for providing administrative support, including calendar management, planning and setting up meetings, and providing day to day office support as needed.
Responsibilities
- Provide administrative support to the SVP for Global HR Ops & Data Analytics and the SVP for Global Rewards & Global Mobility including travel arrangements, answering phones, maintaining calendars, expenses, etc. This includes creative comprehensive and detailed itineraries.
- Schedule meetings, maintain distribution list, shared drives, etc.
- Handle general office and administrative tasks; assist other members of the department; provide back up for co-workers
- Provide and assist with maintenance requests and upkeep of pantry room and office floor
- Manage complex schedule and coordinate meetings with internal and external parties utilizing multiple calendars; determine importance of meeting requests and schedule accordingly
- Plan and implement logistics for meetings and events, including room reservations and technology set-up, preparation of agendas, communicating/following up with attendees
- Handle correspondence including typing and drafting letters, memos and business documents
- Assist with the creation of presentation materials for senior executives
- Order and maintain subscriptions and supplies
- Track department budget expenses including processing invoices, monthly reconciliation, maintaining invoice log, and follow- up
- Maintain and update departmental org charts
- Manage special projects as designated, specifically dealing with administrative and coordination matters
Qualifications
Basic Requirements:
- Bachelor’s degree
- 1+ year of administrative experience demonstrating proficiency in Microsoft Excel, Outlook, and PowerPoint
Desired Characteristics
- Exceptional follow-through and attention to detail
- Extremely flexible, highly organized, and able to easily shift priorities
- Ability to quickly and accurately answer employee questions
- Ability and willingness to take on the administrative duties, heavy workflow processing
- “Customer service” minded professional
- Exceptional communication skills, with the professional savvy of communicating at all levels
Hybrid: This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000.
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].
