Job Description
THE JOB / Event Executive, Lifestyle – Culinary and Arts & Culture (Payment Services Client)
EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.
***Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days a week in the office) in one of our office locations - - Stamford, CT or New York, NY. ***
Do you enjoy planning events in the Culinary and Arts & Culture sectors? Would you appreciate working with James Beard award winning chefs and Tony nominated Broadway shows? Would you enjoy overseeing culinary and culture activations and sponsorships throughout the year? This may be your next big move working with the Culinary + Arts & Culture properties on the Lifestyle team.
We are looking for an Event Executive to join our dynamic team. As the Event Executive, you will be part of a team responsible for the planning, onsite execution, and activation of all client events and promotions on an ongoing basis. In this position, you will collaborate with Octagon’s internal client divisions along with our client partner’s vendors, agencies, and cardholders. Additionally, this role offers a unique opportunity to learn strategic operations and develop an understanding of the client’s consumer marketing programming.
Our ideal candidate will be highly organized, detail-oriented, and a great communicator. We are looking for someone who is highly collaborative, is a self-starter, and is comfortable taking the lead and voicing their opinions and ideas. If you are looking for a mix of sponsorship and event planning experience, this position is for you.
THE WORK YOU’LL DO
- Act as day-to-day contact for key clients
- Communicate clearly and effectively with clients, vendors, venue operators, and partners
- Coordinate the day-to-day operations of planning and implementing events (all logistics: pre, during, and post, from researching venues to wrap reports, budgets, and timelines)
- Deliver unique, custom event solutions to key program stakeholders, internally and externally, on a regular basis
- Maintain and seek creative ways to enhance partner relationships, as well as vendors and properties.
- Maximize the value of the sponsorship assets and programs
- Manage approvals of sponsorship branding and messaging onsite & in digital collateral
- Manage numerous projects simultaneously, managing smaller-scale turn-key event experiences and supporting large scale custom event experiences
- Own finance paperwork and documentation (Creation of POs, job codes and adding new clients as vendors into our systems)
- Develop post event wrap-up emails and decks to clients directly following events and compile end of year recaps
- Attend events while serving as a main point of contact for vendors, guests, client and partners
THE BIGGER TEAM YOU’LL JOIN
Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.
We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.
We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.
The world needs play more than ever. Are you a Playmaker?
WHO WE’RE LOOKING FOR
- A fan or expert of celebrity & lifestyle culture, food, travel, Broadway, dance and the arts
- 1-3 years’ experience within an agency or client service experience and event planning preferred
- A team player who loves to share their opinion and solve problems but can also work independently
- An outgoing people person who can help manage relationships with key partners (e.g. venues, vendors, suppliers, etc.)
- Detail-oriented work ethic, with the ability to balance multiple tasks simultaneously and produce quality work, while adhering to strict timelines (ex: reporting documents, client facing decks, budgets)
- Excellent project management skills
- Some budget management and/or reconciliation experience desirable
- An A+ organizer and communicator
- Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word)
- Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)
This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.
Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.
We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at [email protected]. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.
