Job Description
Brief Summary of the Role
OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events. This role will focus on ensuring a well-run, efficient office environment while providing general administrative support across teams.
The ideal candidate is detail-oriented, resourceful, and energized by creating smooth processes, organized spaces, and engaging employee experiences. This position plays a key role in maintaining office operations, supporting internal communications, and helping plan company events and meetings.
What You Will Be Doing
Office Management & Operations
- Oversee day-to-day office operations to ensure a productive and organized work environment
- Manage office supply inventory and coordinate vendor orders as needed
- Coordinate conference room bookings and support in-office logistics
- Serve as the primary point of contact for office vendors and building management
- Maintain shared office calendars and coordinate internal scheduling needs
Administrative Support
- Manage most of the CEO’s travel and calendar.
- Provide general administrative support to leadership and cross-functional teams
- Coordinate meetings, prepare materials, and assist with internal communications
- Assist with document preparation, presentations, and light reporting
- Manage expense submissions and assist with basic administrative tracking
Events & Employee Experience
- Logistics Management Focus
- Plan and coordinate internal events, team offsites, and company meetings
- Support new hire welcome logistics and in-office onboarding coordination
- Partner with internal teams to organize company-wide gatherings and engagement initiatives
- Help manage event budgets, vendors, and on-site logistics
What We Are Looking For
- 2+ years of experience in an administrative, office management, or coordination role
- Experience managing office operations or facilities is preferred
- Proven ability to manage scheduling, vendors, and multiple priorities simultaneously
- Experience planning or supporting company events is strongly preferred
- Proficiency with office tools such as Google Workspace, Zoom, and project management software
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to handle multiple projects with attention to detail
- Resourceful, proactive, and solutions-oriented mindset
- Ability to work in San Francisco, CA office 2–3 days per week
- This role requires the ability to travel. The average travel requirements of this role are up to 10%.
Base Salary: $81,000 to $100,000
The “Base Salary: range represents the low and high end of the anticipated salary range for this position across all US locations including but not limited to CA, CO, NY, WA, NV, MD, CT and RI. The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. Our anticipated Base Salary determination is just one component of OpenSpace’s competitive total rewards strategy that also includes equity awards, paid time off, 401(k) retirement account, flexible time off, and paid parental leave. as well as other region-specific health and wellness benefits.
If this role isn’t what you’re looking for, please consider other open positions.
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OpenSpace welcomes employees from varied backgrounds and walks of life, and it’s reflected in our diverse community. OpenSpace is proud to be an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
