Job Description
Description
Toronto, Ontario | Hybrid/Flexible | 20 hours per week
Initial six-month contract, with potential to extend
Paralucent is looking for a dependable and detail-oriented Part-Time Finance & Operations Coordinator to take ownership of our day-to-day finance administration and help improve our internal processes.
This role is well suited to an experienced bookkeeper, accounting coordinator, or finance administrator who enjoys working independently in a growing small-business environment. You will manage recurring financial activities, follow up with clients and contractors, maintain accurate records, and help ensure important details do not fall through the cracks.
What You’ll Do
Prepare and issue client invoices
Monitor accounts receivable and follow up professionally on outstanding payments
Match payments and remittances to invoices
Coordinate the collection of timesheets, unit sheets, purchase orders, and other billing information
Review and coordinate vendor and contractor payments
Verify contractor hours, rates, timesheets, and payment calculations
Maintain accurate records in QuickBooks Online
Complete bank and credit-card reconciliations
Assist with payroll administration and month-end activities
Prepare recurring cash-flow, aging, invoicing, and collections reports
Support project-level revenue, cost, utilization, and profitability reporting
Maintain organized electronic finance records
Document and improve finance and administrative processes
Identify opportunities to improve workflows using Excel, Power Automate, and related tools
Requirements
What We’re Looking For
Three or more years of experience in bookkeeping, accounting coordination, finance administration, or a similar position
Hands-on experience with accounts receivable, accounts payable, invoicing, collections, and reconciliations
Experience using QuickBooks Online
Strong Microsoft Excel skills
Experience with Microsoft 365, including Outlook, Teams, OneDrive, and SharePoint
Excellent attention to detail and organizational skills
Clear, confident, and professional communication
The ability to work independently, manage recurring deadlines, and raise issues early
Sound judgment and discretion when handling confidential information
Legal eligibility to work in Canada
Experience in technology consulting, professional services, staffing, or a contractor-based business would be an asset. Familiarity with payroll, HubSpot, Power BI, Power Automate, or UiPath would also be helpful.
How We Work
Our core values guide how we work and who we hire. We are looking for someone who is:
Driven
Takes Ownership
Creative Problem Solver
Humbly Confident
Customer Centric
You should be comfortable taking responsibility, following through on commitments, improving processes, and building positive relationships with clients, contractors, vendors, and colleagues.
What Success Looks Like
During the initial six-month contract, you will help us:
Establish consistent invoicing and collections processes
Keep accounts receivable current and actively managed
Ensure contractor and vendor payments are accurate and completed on time
Maintain clean and current financial records
Complete reconciliations and recurring finance activities on schedule
Provide concise and reliable reporting
Contract Details
Approximately 20 hours per week
Initial six-month contract
Flexible schedule, with some availability during regular business hours
Potential for extension or evolution into a longer-term role
Compensation based on experience and engagement structure
