Job Description
Admin Executive Assistant (Operations / Compliance / ITAD) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.
This is a detail-critical, precision-focused role where operational accuracy matters.
You will act as the operational control layer across:
- Administrative coordination
- Compliance documentation
- Internal communication
- Client onboarding
- Records management
- Workflow tracking
Small mistakes in this environment can create downstream operational and financial risk — which is why this role requires someone highly disciplined, organized, and detail-oriented.
If you:
- Notice inconsistencies immediately
- Thrive in structured environments
- Follow through until tasks are fully complete
This role is a strong fit.
What You’ll Own
Administrative Coordination & Scheduling
Manage calendars, scheduling, and operational coordination workflows
Coordinate communication across:
- Leadership
- Clients
- Internal teams
Anticipate needs and protect leadership bandwidth
Ensure tasks and follow-ups move forward without delays
Documentation & Compliance Support
Maintain organized, audit-ready documentation across systems
Support compliance-sensitive workflows within ITAD operations
Ensure all records are:
- Accurate
- Complete
- Properly stored
Work within systems such as:
- Google Workspace
- Slack
- CRM platforms (Salesforce or similar)
Maintain operational and compliance consistency across documentation
Operational Tracking & Quality Control
Track:
- Client onboarding progress
- Internal operational updates
- Process and documentation changes
Identify inconsistencies across:
- Data
- Dates
- Scheduling
- Documentation
Validate names, records, numbers, and operational details before execution
Help prevent operational issues through proactive quality control
Systems & Records Management
Maintain clean and structured systems across operational tools
Keep records:
- Organized
- Searchable
- Accessible
- Consistent
Ensure long-term documentation reliability and operational accuracy
What Success Looks Like
- Documentation remains audit-ready and error-free
- Operational coordination runs smoothly without missed steps
- Leadership spends less time correcting or following up on tasks
- Client onboarding workflows remain organized and compliant
- Systems stay clean, accurate, and operationally reliable
What Makes You a Strong Fit
- Extremely detail-oriented and process-driven
- Able to catch inconsistencies quickly
- Proactive and ownership-focused
- Comfortable working independently with minimal supervision
- Strong follow-through and operational discipline
- Organized communicator with high professionalism
Requirements (Must-Have)
Experience
3+ years in:
- Executive Assistant roles
- Administrative Assistant roles
- Virtual Assistant roles
- Operations support environments
Core Skills
Strong experience with:
- Google Workspace
- Slack
- CRM systems (Salesforce or similar)
Exceptional attention to detail and accuracy
Strong written and verbal English communication
Ability to work independently and solve problems proactively
High level of professionalism and confidentiality
Core Competencies
- Structured and process-oriented mindset
- Strong operational organization
- Clear communication and follow-through
- Problem-solving ability
- Ability to manage multiple priorities accurately
Nice to Have
Experience in:
- Compliance-heavy industries
- ITAD environments
- Operations-focused businesses
Experience supporting founders or leadership teams
Familiarity with audit preparation and compliance workflows
Exposure to onboarding coordination and operational tracking systems
What a Typical Day Looks Like
- Coordinate schedules and internal workflows
- Maintain audit-ready documentation and records
- Track onboarding progress and operational tasks
- Review records for inconsistencies or missing details
- Support leadership communication and follow-ups
- Organize systems and maintain operational accuracy
- Ensure all workflows remain compliant and fully documented
In short:
You ensure operations stay accurate, organized, compliant, and fully under control.
Key Metrics (KPIs)
- 100% audit-ready documentation
- Zero critical operational or documentation errors
- Tasks completed accurately and on time
- Reduced operational issues through proactive checks
- Smooth onboarding and internal coordination
- Leadership confidence in operational reliability
Why This Role Stands Out
High trust and visibility with leadership
Direct impact on operational quality and compliance
Structured, process-driven work environment
Opportunity to grow into:
- Operations Manager
- Compliance Coordinator
- Executive Operations Lead
Strong ownership and long-term growth potential
Interview Process
- Initial Screening
- Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you:
- Are highly detail-oriented
- Catch mistakes others miss
- Take ownership seriously
- Thrive in structured operational environments
This is a strong opportunity to step into a high-impact operations and executive support role.
