Job Description
🗂️ Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
🚀 About the Role
At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.
This is not a basic administrative support role.
You will serve as the operational control layer across:
- executive coordination
- compliance documentation
- workflow tracking
- client onboarding
- records management
- operational communication
This role requires exceptional attention to detail because even small operational mistakes can create downstream compliance, operational, or financial issues.
You’ll work closely with:
- leadership
- operations teams
- clients
- compliance stakeholders
to ensure workflows remain accurate, organized, compliant, and fully operational.
If you:
- notice inconsistencies immediately
- thrive in structured environments
- follow through until tasks are fully complete
- take ownership seriously
this role is a strong fit.
🔥 What You’ll Own
Administrative Coordination & Scheduling
Manage:
- calendars
- scheduling
- operational coordination workflows
- meeting logistics
Coordinate communication across:
- leadership
- clients
- operations teams
- vendors
Anticipate operational needs and protect leadership bandwidth
Ensure tasks, deadlines, and follow-ups move forward without delays
Documentation & Compliance Support
Maintain organized, audit-ready documentation across systems
Support compliance-sensitive workflows within ITAD operations
Ensure all records remain:
- accurate
- complete
- properly documented
- securely stored
Work within systems such as:
- Google Workspace
- Slack
- CRM platforms (Salesforce or similar)
- operational tracking systems
Maintain consistency and accuracy across all documentation and operational records
Operational Tracking & Quality Control
Track:
- client onboarding progress
- operational workflows
- internal updates
- documentation changes
Identify inconsistencies across:
- dates
- records
- schedules
- onboarding data
- documentation
Validate names, records, numbers, and workflow details before execution
Help prevent operational issues through proactive quality control and review
Systems & Records Management
Maintain clean and structured systems across operational tools
Keep records:
- organized
- searchable
- accessible
- audit-ready
Ensure operational systems remain consistent and reliable long term
Improve documentation organization and workflow efficiency where possible
💻 Must-Have Requirements
Experience
3+ years of experience in:
- Executive Assistant roles
- Administrative Assistant roles
- Operations support roles
- Virtual Assistant roles
- compliance-focused administrative environments
Core Skills
Strong experience with:
- Google Workspace
- Slack
- CRM systems (Salesforce or similar)
Exceptional attention to detail and organizational ability
Strong written and verbal English communication skills
Ability to work independently with minimal supervision
Strong operational follow-through and accountability
High level of professionalism and confidentiality
Core Competencies
- Structured and process-oriented mindset
- Strong operational discipline
- Clear communication and proactive coordination
- Ability to manage multiple priorities accurately
- Strong problem-solving and quality-control mindset
⭐ Nice to Have
Experience in:
- ITAD environments
- compliance-heavy industries
- operations-focused businesses
Experience supporting:
- founders
- executives
- leadership teams
Familiarity with:
- audit preparation
- compliance workflows
- onboarding coordination
- operational tracking systems
🧠 What Makes You a Strong Fit
- You are extremely detail-oriented and process-driven
- You catch mistakes and inconsistencies quickly
- You take ownership seriously and follow tasks through completely
- You thrive in highly structured operational environments
- You maintain professionalism under pressure
- You proactively solve problems instead of waiting for direction
📅 What a Typical Day Looks Like
- Coordinate schedules and operational workflows
- Maintain organized and audit-ready documentation
- Track onboarding progress and internal operational tasks
- Review systems and records for inconsistencies or missing information
- Support leadership communication and follow-ups
- Maintain clean operational systems and documentation
- Ensure workflows remain compliant, accurate, and fully documented
In short:
You help keep operations accurate, organized, compliant, and operationally reliable at all times.
📊 Key Metrics for Success (KPIs)
- 100% audit-ready documentation
- Zero critical operational or documentation errors
- Accurate and timely task completion
- Reduction in operational issues through proactive quality control
- Smooth onboarding and workflow coordination
- Leadership confidence in operational reliability and follow-through
🌟 Why This Role Stands Out
High-trust role with direct exposure to leadership
Strong ownership across operations and compliance workflows
Opportunity to improve and organize operational systems
Structured, process-driven environment
Clear path toward:
- Operations Manager
- Executive Operations Lead
- Compliance Coordinator
- Administrative Operations leadership
Fully remote role with long-term growth potential
🧪 Interview Process
- Initial Screening
- Recruiter Interview
- Client Interview
- Offer & Onboarding
👉 Apply Now
If you:
- are highly detail-oriented
- catch mistakes others miss
- enjoy structured operational environments
- take ownership and follow-through seriously
this role is a strong fit for you.
