Job Description
🚀 AI Automation Specialist (AI Workflows + Zapier + Make + OpenAI + Process Automation)
Full-Time Remote | U.S. Business Hours
💼 About the Role
We’re hiring a highly analytical and execution-focused AI Automation Specialist to design, build, and maintain AI-powered automation systems that eliminate manual work and improve operational efficiency across the business.
This is not a theoretical AI role.
This is a hands-on implementation role for someone who understands:
- automation workflows,
- AI integrations,
- APIs,
- operational systems,
- and scalable process design.
You’ll work across multiple business functions including:
- operations,
- customer support,
- marketing,
- reporting,
- CRM workflows,
- onboarding,
- and internal systems
to automate repetitive work and improve business efficiency using AI and automation tools.
If you enjoy building systems that save hours of manual work every week — this role is a strong fit.
🔥 What You’ll Own
Process Analysis & Automation Design
Analyze existing workflows and identify automation opportunities
Replace repetitive manual tasks with scalable automation systems
Design AI-powered workflows that improve:
- efficiency
- accuracy
- scalability
- operational speed
Translate business needs into practical automation solutions
AI Workflow Development
Build and maintain workflows using:
- Zapier
- Make
- n8n
- Power Automate
Integrate AI models including:
- ChatGPT
- Claude
- Gemini
- OpenAI APIs
- Anthropic APIs
Automate workflows across:
- customer support
- reporting
- operations
- HR
- marketing
- lead management
- data entry
Systems Integration & API Automation
Connect platforms using:
- APIs
- webhooks
- third-party integrations
Ensure reliable data flow across systems and platforms
Troubleshoot automation failures and workflow errors
Maintain scalable and reliable automation architecture
Workflow Optimization & Monitoring
Monitor automation reliability and performance
Improve workflows for:
- speed
- uptime
- scalability
- maintainability
Continuously optimize automation logic based on:
- business feedback
- operational needs
- workflow performance
Documentation & Operational Visibility
Maintain organized documentation for:
- workflows
- automations
- APIs
- integrations
- logic maps
Create SOPs and operational references for automation systems
Ensure stakeholders understand automation outcomes and processes
✅ Required Experience & Skills
Proven experience in:
- workflow automation
- operations automation
- AI integrations
- process optimization
Hands-on experience with:
- Zapier
- Make
- n8n
- Power Automate
Experience integrating:
- OpenAI
- Claude
- Gemini
- AI APIs
Strong understanding of:
- APIs
- webhooks
- automation logic
- data structures
Strong analytical and troubleshooting skills
Excellent communication and documentation abilities
Ability to work independently in fast-paced remote environments
⭐ Nice-to-Have Experience
Experience with:
- Python
- JavaScript
- scripting
- backend logic
Familiarity with:
- Airtable
- Notion
- Google Sheets
- databases
Experience integrating:
- HubSpot
- Salesforce
- ClickUp
- Monday.com
- CRMs
Knowledge of:
- prompt engineering
- AI optimization
- RPA tools
- UiPath
- Automation Anywhere
🧠 What Makes You a Strong Fit
- You naturally think in systems and workflows
- You enjoy replacing repetitive work with automation
- You are highly organized and process-driven
- You can balance technical implementation with business practicality
- You proactively identify inefficiencies and solve them
- You are curious about emerging AI and automation technologies
- You care about reliability, scalability, and operational clarity
📅 What a Typical Day Looks Like
- Review existing workflows and identify automation opportunities
- Build and test AI-powered automation systems
- Connect tools and APIs across multiple platforms
- Troubleshoot broken workflows and automation issues
- Optimize automation speed, reliability, and scalability
- Document automation logic and operational workflows
- Collaborate with stakeholders to improve business efficiency
In short:
You are responsible for transforming manual operational work into scalable AI-powered systems.
📊 Key Metrics for Success (KPIs)
- Number of manual workflows successfully automated
- Automation uptime and reliability
- Reduction in operational manual work
- Workflow accuracy and scalability
- Quality and organization of automation documentation
- Overall operational efficiency improvements
🌟 Why This Role Stands Out
High ownership and autonomy
Work with modern AI and automation tools daily
Opportunity to build real operational impact
Blend of:
- AI
- operations
- automation
- systems design
- workflow optimization
Fast-moving environment with strong growth opportunities
Exposure to real-world AI implementation across business operations
🧪 Tools You’ll Work With
- Zapier
- Make
- n8n
- Power Automate
- ChatGPT / OpenAI APIs
- Claude / Anthropic APIs
- Google Workspace
- Slack
- ClickUp / Asana
- Airtable / Notion / CRMs
🧪 Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Automation Assessment
- Client Interview
- Offer & Onboarding
👉 Apply Now
If you:
- love automation and operational efficiency,
- enjoy integrating AI into real workflows,
- think in systems and process optimization,
- and thrive building scalable automation solutions,
this role is a strong fit for you.
