Job Description
Data Entry Specialist (Excel / CRM / High Accuracy) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.
This is not just basic data entry.
This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.
If you’re detail-obsessed and catch mistakes others miss, this role fits you well.
What You’ll Do
Data Entry & Accuracy (Core Focus)
Enter and update records in:
- Salesforce
- HubSpot
- Airtable
- Excel / Google Sheets
Cross-check entries against:
- Invoices
- Contracts
- Customer and HR records
Identify and fix:
- Duplicate records
- Missing data
- Formatting inconsistencies
Data Cleaning & Maintenance
Standardize datasets using:
- Filters
- Pivot tables
- Formulas
Apply consistent:
- Naming conventions
- Categories
- Data structures
Perform weekly audits to maintain data quality
File & Record Management
Organize and maintain files in:
- Google Drive
- Dropbox
- Microsoft SharePoint
Ensure all files are:
- Structured
- Searchable
- Version-controlled
- Audit-ready
Reporting & Cross-Team Support
Generate daily/weekly reports:
- Transaction logs
- Status updates
- Data audit summaries
Support:
- Finance (AR/AP entries)
- Sales (lead/contact updates)
- HR (employee records)
Compliance & Data Security
Maintain strict confidentiality of sensitive data
Ensure compliance with:
- GDPR
- HIPAA
- CCPA
Process Improvement
Identify recurring data issues
Recommend:
- Automation opportunities
- Better templates
- Improved workflows
Help reduce manual errors over time
What Makes You a Strong Fit
- You notice errors instantly
- You are highly consistent and disciplined
- You are comfortable with repetitive, high-volume work
- You take ownership of data accuracy
Required Experience & Skills
1–2 years of data entry, clerical, or admin experience
Strong proficiency in:
- Excel / Google Sheets (filters, pivots, formulas)
Experience with CRMs like:
- Salesforce or HubSpot
High typing speed with strong accuracy
Strong attention to detail
Nice to Have (Top Candidates)
- Experience in high-volume environments (finance, e-commerce, healthcare)
- Basic SQL or scripting knowledge
- Familiarity with data cleaning tools
- Exposure to compliance-heavy workflows
What a Typical Day Looks Like
- Enter and update data across CRM and spreadsheets
- Audit records for accuracy and completeness
- Clean datasets (duplicates, missing fields, formatting)
- Cross-check data with source documents
- Generate reports for internal teams
- Organize and maintain digital records
In short:
You ensure the business can trust its data 100% of the time.
Key Metrics (KPIs)
- Typing accuracy ≥ 98%
- Error rate < 1%
- Same-day or next-day data updates
- Reports delivered on time
- Clean, structured, audit-ready datasets
Why This Role Stands Out
Clear, structured work environment
High ownership over data quality
Direct impact on business decisions
Opportunity to grow into:
- Data Analyst
- Operations Analyst
- Reporting Specialist
Apply Now
If you:
- Care about precision
- Work fast without sacrificing accuracy
- Take pride in clean, organized data
This role is a strong fit.
