Data Entry Specialist

Job Description

Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Client Business Hours

About the Role

At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.

This is not just a typing role.

This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:

• Accurate
• Complete
• Organized
• Audit-ready

If you are:

• Extremely detail-oriented
• Organized and process-driven
• Comfortable working with repetitive, high-volume tasks
• Strong with Excel, CRM systems, and data validation

This role is a strong fit.

What You’ll Own

Data Entry & Accuracy (Core Responsibility)

• Enter and update records across:

  • Salesforce
  • HubSpot
  • Airtable
  • Microsoft Excel
  • Google Sheets

• Cross-check data against:

  • Contracts
  • Invoices
  • Customer records
  • Internal documentation

• Identify and correct:

  • Duplicate entries
  • Missing information
  • Incorrect records
  • Formatting inconsistencies

Data Cleaning & Maintenance

• Clean and standardize datasets using:

  • Filters
  • Pivot tables
  • Formulas
  • Sorting tools

• Maintain consistent formatting and naming conventions

• Perform recurring data audits to ensure long-term data integrity

File & Record Organization

• Maintain organized digital records across:

  • Google Drive
  • SharePoint
  • Dropbox

• Ensure files are:

  • Properly named
  • Structured
  • Version-controlled
  • Easy to retrieve

Reporting & Cross-Functional Support

• Generate daily and weekly operational reports including:

  • Data update logs
  • Audit summaries
  • Transaction tracking reports

• Support teams across:

  • Sales
  • Finance
  • HR
  • Operations

Compliance & Data Integrity

• Maintain confidentiality of sensitive business and customer data

• Follow data handling standards aligned with:

  • GDPR
  • HIPAA
  • CCPA
  • Internal compliance procedures

• Ensure records remain clean and audit-ready at all times

Process Improvement

• Identify recurring data quality issues

• Suggest improvements to:

  • Templates
  • Forms
  • Data entry workflows
  • Automation opportunities

• Help reduce manual errors and improve operational efficiency over time

What Success Looks Like

• Data remains accurate, organized, and reliable
• Reports are delivered on time without errors
• CRM systems stay clean and up to date
• Minimal duplicate or missing records
• Teams can confidently rely on business data

What Makes You a Strong Fit

• Extremely detail-oriented and accuracy-focused
• Organized and highly dependable
• Comfortable managing repetitive, process-driven work
• Able to work independently with minimal supervision
• Strong sense of ownership over data quality

Requirements (Must-Have)

Experience

• 1–2 years of experience in:

  • Data entry
  • Administrative support
  • Clerical operations
  • Data management roles

Core Skills

• Strong proficiency with:

  • Microsoft Excel
  • Google Sheets

• Experience using:

  • Salesforce
  • HubSpot
  • Airtable
  • Similar CRM systems

• Strong typing speed and accuracy

• Ability to manage high-volume data updates efficiently

• Strong written English communication

Nice to Have

• Experience in:

  • Healthcare
  • Finance
  • Logistics
  • E-commerce
  • Compliance-heavy industries

• Exposure to:

  • Basic SQL
  • Google Apps Script
  • Data automation tools

What a Typical Day Looks Like

• Update records across CRM systems and spreadsheets
• Audit datasets for accuracy and completeness
• Cross-check records against source documents
• Generate reports for internal departments
• Organize and maintain digital documentation
• Support teams with operational data requests

In short:

You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.

Key Metrics (KPIs)

• Typing accuracy ≥ 98%
• Error rate below 1%
• Same-day or next-day completion of updates
• Timely and accurate reporting
• Clean, structured, audit-ready datasets

Why This Role Stands Out

• High ownership of business-critical operational data

• Clear expectations and measurable performance metrics

• Cross-functional exposure across sales, finance, HR, and operations

• Opportunity to grow into:

  • Operations roles
  • Reporting roles
  • CRM administration
  • Data operations positions

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (timed data entry + accuracy assessment)
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Take pride in clean, accurate work
• Thrive in structured, execution-focused environments
• Catch small details others miss
• Enjoy keeping systems organized and reliable

This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.